Medical HR Administrative Assistant

NHS; Doncaster; Hybrid; GBP 24,000 - 27,000; Part time

Job summary

A leading healthcare provider in Doncaster is seeking a dedicated Medical HR Administrator to manage recruitment for medical staff, ensure compliance with NHS standards, and provide excellent customer service. Ideal candidates will have NVQ level 2 in Business Administration and experience in HR or administrative roles. This part-time position offers flexible working arrangements and opportunities for career growth.

Benefits

NHS Pension Scheme

Generous holiday entitlement

Comprehensive health and wellbeing support

Qualifications

• Ability to manage own time and meet deadlines.
• Flexible approach to work hours.
• Confident telephone manner required.

Responsibilities

• Manage recruitment process for medical and dental staff.
• Ensure compliance with NHS Employment Check Standards.
• Provide administrative support and customer service.

Skills

Analytical skills

Interpersonal skills

Communication skills

Customer focus

Education

NVQ level 2 in Business Administration

Tools

Microsoft Office

Job description

Overview

Job summary

Previous applicants need not apply.

We are seeking a dedicated and enthusiastic Medical HR Administrator to join our dynamic Medical HR team. You will assist in providing a comprehensive, timely, and efficient Medical HR admin service across the Trust. The role focuses on ensuring best practices are followed in line with local and national terms and conditions of service, along with current legislation.

At DBTH, we're on a mission to build a diverse, inclusive, and compassionate workforce. This role will play a crucial role in our hiring process, embodying the "DBTH Way" every step of the way.

Your primary responsibility will be to provide efficient and excellent customer service to candidates, ensuring our recruiting managers receive top-notch support to efficiently meet our hiring needs.

This role offers a unique opportunity for career growth. Depending on the level of experience, we're open to offering a band 2 to band 3 development opportunity, reflecting our commitment to nurturing talent within our organisation.

We are looking for someone who is quick learning, has drive and enthusiasm and is willing to go the 'extra mile' for our customer base. Ideally we are looking for someone with knowledge of Medical & Dental Terms and Conditions (visit NHS Employers website for information), experience of recruitment processes and the ESR payroll system however training will be provided.

Main duties

• Manage the recruitment process for medical and dental staff, using Trac/NHS Jobs, link to ESR, coordinate short-listing, and arrange interviews
• Ensure compliance with NHS Employment Check Standards and Trust procedures.
• Ensure medical staff are registered with the General Medical Council (GMC) and hold the necessary qualifications and certifications.
• Issue contracts of employment for medical staff.
• Maintain and update records of rotation details for Resident Doctors working under a Lead Employer arrangement.
• Provide advice on medical and dental terms and conditions of service, policies, and procedures to Trust personnel.
• Send information to payroll provider for the maintenance of contractual employment records on ESR and other Trust systems.
• Ensure high standards of data quality and accuracy, maintaining compliance with Trust standards and data protection protocols.
• Provide general administrative support, including dealing with queries, photocopying, filing, and assisting with equal opportunities monitoring.
• Assist with training staff within the department and contribute to departmental initiatives

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice schemes
• Discounts on restaurants, getaways, shopping and finance through external providers

Details

Date posted: 29 September 2025

Pay scheme: Agenda for change

Band: Band 3

Salary: £24,937 to £26,598 a year Pro Rata Per Annum

Contract: Fixed term

Duration: 18 months

Working pattern: Part-time

Reference number: 272-7514651

Job locations

Doncaster Royal Infirmary, Thorne Road, Doncaster, DN2 5LT

Job responsibilities

The service is required to have an onsite presence Monday to Friday, however there is a hybrid working option and once trained there will be the opportunity to work from home one day per week. This is a fixed term contract for 18 months, with the potential to extend if mutually agreed.

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

If you are inspired by the opportunity to positively contribute to our exciting future by being part of our amazing team, please apply today. For further information and an informal discussion about the role please contact Claire Davies on [e-mail].

Certificate of sponsorship

Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please follow the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person Specification

Essential

• Able to manage own time, prioritising and making decisions to ensure strict deadlines are met
• Flexible approach to working and hours of work
• Ability to work to tight time scales
• Good analytical and numerical skills
• Good interpersonal skills for effective working with colleagues, service users and general public
• Excellent communication skills including confident telephone manner
• Ability to work as part of a team
• Committed to service improvement
• Determined and confident
• Customer Focused

Qualifications & Training

• NVQ level 2 in Business Administration or equivalent relevant qualification or equivalent relevant training and experience

Desirable

• Evidence of continued professional development

Knowledge & Experience

• Experience in a relevant customer focused transactional HR/Recruitment/Administrative
• Experience of working in a busy office environment
• Comprehensive use of Microsoft Office applications e.g. Word, Excel
• Working knowledge of Data Protection and Freedom of Information legislation
• Reception experience

Desirable

• Working knowledge of Medical Staff Terms & Conditions
• Understanding of employment law in relation to recruitment processing
• Experience in working in a Medical HR Department
• Knowledge of NHS (e.g. Resident Doctor recruitment and training)
• Knowledge of ESR
• Knowledge of NHS Jobs or other recruitment systems
• Awareness of 'best practice' in recruitment & selection
• Awareness of equal opportunities
• Ability to apply knowledge of IT to the work situation to develop systems and processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Doncaster & Bassetlaw Teaching Hospitals NHS FT

Address: Doncaster Royal Infirmary, Thorne Road, Doncaster, DN2 5LT

Employer's website: https://www.dbth.nhs.uk/