Logistics Coordinator

Panda Recycling UK; Sleaford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recycling company based in Sleaford seeks a Logistics Coordinator to streamline transport operations and enhance efficiency. The role involves managing vehicle utilisation, overseeing records, and supporting claims processes. Strong organisational skills and experience in logistics are preferred, along with proficiency in Microsoft Office. The candidate will assist in planning and coordinating the fleet to ensure optimal operation during busy periods. This opportunity offers a chance to grow within a vital department of the logistics sector.

Qualifications

• Strong organisational and administrative skills are essential.
• Experience in transport or logistics administration is advantageous.
• Ability to track and log vehicle movements accurately.

Responsibilities

• Provide administrative support to transport operations.
• Track and log vehicle movements and downtime.
• Monitor and report on vehicle maintenance schedules.

Skills

Organisational skills

Transport logistics experience

Data tracking

Microsoft Office proficiency

Attention to detail

Education

Professional CPC (advantageous)

Job description

About The Role

The primary goal of the Logistics coordinator is to streamline transport operations, enhance efficiency, and ensure professional management of key transport-related processes. The role will support invoice management, track vehicle utilisation, and improve operational oversight, ultimately helping the business continue to provide the best customer service in a cohesive, structured manner as it develops and grows.

The role will also offer support to the planning of the fleet to ensure efficiency if operational demands are high.

Key Accountabilities

• Providing administrative support to transport operations
• Ensuring telephone cover during key meetings and training sessions
• Logging and tracking vehicle bottlenecks to support claims and operational efficiency
• Overseeing vehicle sales, VORs, and driver availability to maintain a clear operational overview
• Managing records of vehicle inspections, MOTs, and servicing schedules
• Liaising with staff to provide information when required
• Help compile wages and holiday bookings
• Booking jobs on to the group weighbridge software
• Ensuring effective communication to the whole driving team
• Ensuring drivers hours and regulations are being adhered to
• Produce a daily transport plan in line with customer orders and expectations
• Assist in the management of vehicle / trailer defects to a compliant close out

Areas Of Responsibility

• Tracking and logging vehicle movements, downtime, and utilisation
• Supporting claims and disputes with accurate records of vehicle bottlenecks, times, and registrations
• Monitoring and reporting on vehicle maintenance schedules, including inspections and servicing
• Supporting business operations with clear and professional record-keeping
• Aiding planning and routing of the vehicles
• Assisting with any other duties within the scope of the department
• Problem solving within the company for staff and relevant departments
• Able to communicate effectively at all levels of the business

Experience And Skills

• Strong organisational and administrative skills
• Experience in transport or logistics administration is advantageous
• Ability to track and log vehicle movements accurately
• Familiarity with invoice management and cost tracking
• Proficiency in Microsoft Office and other relevant software
• Be able to understand and manipulate data to find improvement metrics
• High level of IT literacy
• Strong attention to detail and ability to work proactively and self-manage

Qualifications And Knowledge

• A good working knowledge of transport and logistics operations
• An understanding of vehicle maintenance schedules, invoicing processes, and regulatory documentation and legal requirements
• The ability to adapt to a fast-paced work environment and provide structured support
• Professional CPC would be advantageous, will be offered as training if not