Live Music Coordinator

Les Immeubles Roussin Ltée; Greater London; On-site; GBP 29,000; Full time

Job summary

A cultural organization based in Greater London seeks a Live Music Coordinator for a 9-month fixed-term contract. This full-time role involves supporting the booking and scheduling of KOKO Theatre's live music program while also working with Café and The House of KOKO. Candidates should have at least 2 years of experience in a live music environment, showcasing strong organizational and communication skills. A passion for music and a proactive approach are essential for this dynamic position.

Qualifications

• Minimum of 2 years experience in a live music venue or cultural environment.
• Strong awareness of current music trends and passion for live performances.
• Exceptional administrative skills to manage multiple priorities.

Responsibilities

• Support booking and administration of KOKO Theatre events.
• Coordinate programming across KOKO Theatre, Café, and The House of KOKO.
• Liaise with agents and managers regarding event logistics.

Skills

Experience in live music venue

Strong organizational skills

Communication skills

Job description

£29,000 per annum, pro-rata to term.

Term:

9 months fixed term contract, from March 2026.

Salary:

£29,000 per annum.

Working week:

Full-time role, Monday to Friday.

Job Summary:

We are seeking a Live Music Coordinator to support the booking, scheduling and administration of the KOKO Theatre live music programme, alongside regular involvement across Café and The House of KOKO, which form a core part of KOKO's cultural offering.

This role plays a key part in the operational delivery of KOKO's live music programme, supporting contracting, paperwork and diary management, and acting as a point of contact for agents, promoters and managers regarding holds, confirmations and venue hires.

Based at KOKO's Camden offices, the role reports directly to the Music Programme Manager and works closely with internal and external stakeholders across the business.

Key Responsibilities:

• Support the booking and administration of the KOKO Theatre diary, ensuring accuracy and efficiency at all times.
• Assist with contracting, paperwork and administrative processes related to live events and venue hire.
• Liaise regularly with agents, promoters, managers and labels regarding date holds, confirmations and bookings.
• Coordinate programming activity across KOKO Theatre, KOKO Café and The House of KOKO.
• Maintain clear and up-to-date records, schedules and booking documentation.
• Work closely with the Music Programme Manager to support creative programming ideas and diary planning.
• Communicate effectively with internal teams to ensure smooth delivery of live events.
• Identify and help resolve operational or scheduling issues as they arise.
• Support internal communication between Programming, Marketing, Ticketing, Operations and Front of House teams, helping to ensure accurate and timely sharing of show information.
• Assist with providing programme details to the Marketing team, including show confirmations, on-sale dates and basic artist information to support promotional activity.
• Help respond to internal queries relating to scheduling, ticketing or programme changes, escalating where appropriate.
• Contribute to the wider cultural mission of KOKO, supporting talent development and innovative live music experiences.
• Remain flexible to support the needs of a fast-paced, live events environment.

About You:

• Minimum of 2 years experience working within a live music venue or similar cultural environment; previous experience supporting booking, scheduling or event administration is highly desirable.
• Positive, proactive and hands-on, with a strong sense of ownership and pride in your work.
• Confident working with music industry professionals, including agents, promoters, managers and labels.
• Passionate about music, with strong awareness of current trends and a genuine interest in live performance.
• A creative and lateral thinker, excited by working in a multi-use arts and cultural venue.
• Highly organised, with exceptional administrative skills and the ability to manage multiple priorities.
• A strong communicator with excellent relationship-building skills across all levels.
• Comfortable problem-solving both operational and strategic challenges.
• Able to thrive in a fast-paced environment with changing priorities.
• Flexible and adaptable, with an understanding of the demands of live music and hospitality.
• Acts with integrity, fairness and a strong personal and professional value set.

Please note we are only able to consider applicants with the right to work in the UK.