Legal Secretary

2i Recruit Ltd; Godalming; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is looking for a Private Client Legal Secretary to join a busy department. The ideal candidate will support senior solicitors, prepare legal documents, and provide general administrative assistance. This role requires strong audio typing skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Strong audio typing skills with excellent grammar and spelling.
• Confident in handling enquiries both over the phone and in person.
• Detail-oriented with a conscientious attitude.

Responsibilities

• Prepare legal documents while ensuring correct spelling and formatting.
• Handle client enquiries in a professional manner both over the phone and in person.
• Provide administrative support including diary management and preparing case files.

Skills

Audio typing

Attention to detail

Professional appearance

Proactivity

Flexibility

Communication

Job description

Our client is seeking an experienced Private Client Legal Secretary to join their busy department, which includes three senior solicitors and an NQ solicitor. The successful candidate will primarily support one of the partners but will also be expected to assist other fee earners.

Key Responsibilities:

• Prepare legal documents, ensuring correct spelling, grammar, and formatting.
• Handle telephone calls and client enquiries in a professional manner, both over the phone and in person.
• Provide general administrative assistance to fee earners, including diary management, arranging meetings, and preparing case files.
• While primarily supporting the Partner, assist other fee earners as needed.
• Help cover reception duties during times when the dedicated receptionist is on a break, holiday, or unwell, ensuring smooth office operations.
• Adapt to and efficiently use new office systems and software, ensuring smooth operation of administrative processes.
• Think on your feet and assist with various tasks as they arise, being flexible and proactive in a busy office environment.
• Maintain a professional and presentable appearance.
• Work collaboratively with the team, offering assistance as needed in a small office environment, and ensuring all tasks are completed efficiently and accurately.

Experience and Skills Requirements

• Strong audio typing skills with excellent grammar and spelling
• Flexibility and a willingness to learn new systems and technology
• Confidence in making phone calls and handling enquiries both over the phone and in person
• A meticulous approach with a keen eye for detail
• Professional appearance and a conscientious attitude
• Friendly, approachable, and a “can-do” attitude
• Willingness to pitch in and help out with reception duties when the dedicated receptionist is unavailable
• Ability to think on your feet and be proactive in a fast-paced environment

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Would you like to discuss this job further?
Speak to our recruitment advisors: 01483 414719