Legal Assistant

Devonshire; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading legal services provider in Greater London seeks a Contracts & Legal Administrator for their Legal Department. This hybrid role involves providing comprehensive administrative support in both contractual and corporate legal activities. The ideal candidate will possess prior legal experience, strong MS Office skills, and excellent organizational abilities. Responsibilities include maintaining contract files, supporting negotiation workflows, and managing corporate documentation. Collaborative and precise communication is essential for success in this position.

Qualifications

• Prior legal experience is essential.
• Strong working knowledge of MS Office required.
• Excellent organisation and attention to detail necessary.

Responsibilities

• Maintain and update digital and physical client contract files.
• Track contract progress and assist with negotiation workflows.
• Prepare execution reports and manage contract signature processes.
• Monitor the Legal inbox and respond to basic queries.
• Maintain key corporate records and databases.
• Assist the Finance team with bank account opening requirements.

Skills

Legal experience

MS Office proficiency

Organisation

Time management

Communication skills

Interpersonal skills

Experience with SharePoint

Education

A Level or equivalent

Bachelor's degree

Law degree or equivalent

Job description

At Paragon, we bring clarity, control and confidence to every customer communication journey. Our Legal Team plays a critical role in enabling that mission—empowering our business with robust processes, strong governance and a commitment to excellence.

We’re now looking for a Contracts & Legal Administrator to join our high-performing Legal Department. If you thrive in a fast-paced environment, have sharp organisational instincts, and enjoy supporting teams with precision and professionalism, we’d love to hear from you.

What You’ll Do

As a key member of our Legal Department, you’ll provide first-class administrative and coordination support across both contractual and corporate legal activities.

Your responsibilities will include:

Contract Administration

• Maintaining and updating digital and physical client contract files
• Tracking contract progress and assisting with negotiation workflows
• Preparing execution reports and managing contract signature processes
• Ensuring visibility of signed agreements across relevant stakeholders
• Monitoring the Legal inbox, responding to basic queries and triaging matters
• Using and maintaining Paragon’s contract management system
• Serving as a knowledgeable point of contact for account and sales teams
• Reviewing legal briefing forms and coordinating final submissions
• Drafting and reviewing NDAs for clients and suppliers
• Supporting legal counsel, trainee solicitors and paralegals
• Developing and implementing improved contract management procedures

Corporate Legal Administration

• Maintaining key corporate records, databases and organisational charts
• Managing director documentation, including IDs and proofs of address
• Coordinating signature processes for corporate documentation
• Organising notary arrangements and document preparation
• Supporting UBO and KYC requests with accurate and timely information
• Assisting the Finance team with bank account opening requirements

What You’ll Bring

• Prior legal experience is essential
• Strong working knowledge of MS Office
• Excellent organisation, time management and attention to detail
• The ability to collaborate across all business levels
• Strong communication and interpersonal skills
• Experience with SharePoint (advantageous)
• Ability to work independently and as part of a team

Education

• A Level or equivalent (required)
• Bachelor’s degree (preferred)
• Law degree or equivalent (preferred)

This is a hybrid role based in our Moorgate location 1-3 days per week

Devonshire is an equal‑opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation or marital status.