Legal and Compliance Administrator

Chiesi Farmaceutici; Manchester; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading pharmaceutical company based in Manchester is looking for a Legal and Compliance Administrator. This role provides vital support to the Legal & Compliance team, including contract management and administrative tasks. Candidates should possess strong organizational skills and proficiency in Microsoft Office. The position offers flexibility with remote work options and a comprehensive benefits package, including pension and medical cover.

Benefits

Pension

Private Medical Cover

Dental Cover

25 days leave

Annual bonus scheme

Qualifications

• Proficient in Microsoft Office programs including Word, Outlook, Excel, Teams.
• Experience handling varied workload with multiple deadlines.
• Willingness to understand and work in the pharmaceutical sector.

Responsibilities

• Monitor Legal & Compliance email Inboxes and action emails.
• Facilitate and provide advice regarding the contract process.
• Manage contract processes and issue contracts for signature.
• Support team members with Overseas Agreements and meeting scheduling.
• Administer SAP and assist with resource management.

Skills

Microsoft Office proficiency

Team player with positive attitude

Strong organizational skills

Attention to detail

Experience in pharmaceutical sector

Tools

SAP

Concur

Job description

Job Description:

We have an exciting opportunity for a Legal and Compliance Administrator to join our Legal and Compliance team based in our Head Office in Manchester. At Chiesi, it is our people who are at the heart of what we do and achieve. A proud family business, we are a Top Employer and a Great Place to Work in the UK.

The successful candidate will provide administrative support, guidance, and coordination to the Legal & Compliance Director and team, ensuring all activities are carried out in accordance with Chiesi Policies, Standard Operating Procedures (SOPs), the ABPI Code of Practice, and other relevant internal and external requirements.

Responsibilities:

• Monitoring the Legal & Compliance email Inboxes and ensuring all emails are actioned
• Contracts - facilitating and providing advice to staff regarding the contract process from start to finish
• Managing the contract processes, issuing contracts for signature, working closely with the Procurement Department, and recording agreements and documents on relevant systems
• Supporting other members of the team as required with Overseas Agreements
• Supporting the running of the Procedural Document Governance Group, scheduling meetings, writing up minutes, and documenting action points
• Administering SAP for the Legal & Compliance team
• Assisting the Legal & Compliance Department in the best use of available resources and processes to meet industry deadlines
• Assisting the Legal & Compliance Director with diary management and tracking and submitting their expenses on Concur
• Providing general administration for the team, including booking meetings, travel, and accommodation, booking courses, entering and/or renewing professional subscriptions, scheduling weekly team meetings, minute taking, and recording action points

Requirements:

• Be proficient in all Microsoft Office programs (including but not limited to Word, Outlook, Excel, and Teams)
• Be a good team player, with a positive attitude and a desire to support colleagues in delivering excellent customer service and experience to all internal and external stakeholders
• Have strong organisational skills, attention to detail, and exemplary record keeping
• Have experience of handling a varied workload with multiple workstreams for different stakeholders and multiple deadlines
• Have experience of working in, or a willingness to understand and work in, the pharmaceutical sector

We offer a blended approach to work, giving you the flexibility to work from home 2 days per week on mutually agreed days. We also offer a great benefits package, including Pension, Private Medical and Dental cover, 25 days leave, competitive salary, and an annual bonus scheme.

We are an equal opportunities employer and welcome applications from all qualified candidates. We are committed to creating a diverse and inclusive workplace and encourage applications from underrepresented groups.