Legal Administrator

Kennedys; Glasgow; On-site; GBP 80,000 - 100,000; Full time

Job summary

A global law firm is seeking a Legal Administrator for their Glasgow office. The role involves managing client file storage and retrieval, ensuring compliance with quality procedures, and maintaining confidentiality of documents. Candidates should have previous administrative experience, be proficient in MS Office, and possess good literacy and numeracy skills. This position offers an opportunity to contribute to a respected team dedicated to excellence and client service.

Qualifications

• Previous administrative experience is essential.
• Proficient use of MS Office packages required.
• Good literacy and numeracy skills necessary.
• Typing skills must be competent.

Responsibilities

• Manage filing – store and retrieve client files accurately.
• Ensure compliance with the Firm's quality procedures.
• Maintain confidentiality and security of documentation.
• Perform file closure and archival as necessary.
• Operate photocopying equipment to required standards.

Skills

Administrative experience

Proficient in MS Office

Good literacy and numeracy

Good typing skills

Job description

Kennedys is hiring two on-site Legal Administrators. These roles are offered in two locations: one in our Glasgow office and one in our Edinburgh office.

Team

Kennedys' Liability team handle pre and post litigation work including small, large loss, fast and multi-track claims. The wider team advise on motor liability, employers liability and public liability matters.

Key Responsibilities

• Deal accurately with filing - storage and retrieval of client files in line with the department's filing system and locating missing files
• Operate the Firm's quality procedures and information security systems as specified in the current edition of the Quality Procedures
• Ensure the confidentiality and security of all practice and client's documentation and/or information
• Undertake file closure and archiving when required
• Use the photocopying equipment to achieve copies of the correct standard in line with the Firm's and department's requirements.

Required Experience

• Previous administrative experience
• Proficient in MS Office packages
• Good literacy and numeracy
• Good typing skills

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 47 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.