Italian & Spanish Customer Service Representative

Antal International Network; Watford; Hybrid; Confidential; Full time

Job summary

A client company in Watford is seeking an Italian & Spanish Speaking Customer Service Representative to handle the order management process and customer enquiries effectively. The role requires exceptional communication skills, problem-solving abilities, and the capacity to work collaboratively across departments. This position offers a hybrid working model.

Responsibilities

• Manage customer enquiries in a timely manner to provide efficient service.
• Manage customer orders, from entry to billing, including quotations.
• Open and manage customer enquiry tickets in our system.
• Resolve customer complaints and ensure timely communication.
• Manage deliveries and liaise with warehouses for fulfilment.
• Dispatch requests for technical support effectively.
• Monitor multiple systems and ticket queues throughout the workday.
• Communicate relevant information on customer orders with Sales Account Managers.
• Understand operational requirements of key customers.
• Implement process improvements to enhance operational effectiveness.
• Keep customer account records updated for audits.
• Resolve master data errors affecting the order process.
• Provide support for team members as needed.

Job description

Overview

Italian & Spanish Customer Service Representative

Our client based in Watford is seeking an Italian & Spanish Speaking Customer Service Representative to join their team.

Hybrid working.

Job Summary

To be responsible for the whole order management process, from placing the orders until the goods have arrived at the customer side. This requires liaising and working closely with other departments of the organisation. Opening tickets for calls and e-mails for technical emergencies and enquiries. Creating quotations and pre-payment forms and handling customer cases pro-actively. Focusing on the customer and providing an outstanding customer service through a good verbal and written communication and relationship building. Following internal processes while thinking independently and outside the box.

Key Responsibilities

• To manage customer enquiries (via phone or e-mails) in a timely manner to provide our customers with an efficient, reliable service
• To manage customer orders (with an increasing emphasis on electronic orders) from order entry to billing, as well as sending and following up on quotations and pre-payment documents
• Opening, updating and managing tickets/cases in our system for each customer enquiry in line with customer expectations and within their contract terms and liaising with other departments
• To respond effectively to queries relating to customer orders and deliveries, resolving customer complaints and queries as well as raising credits and debits to ensure any outstanding customer deductions are resolved and all information communicated in a timely manner
• To manage deliveries in line with customer expectations, liaising with 3rd party warehouses and other supply chain contacts
• To dispatch customer and partner requests for support through the correct channels to make it possible for the technical support team to act on the customer request
• To monitor/navigate multiple systems and ticket queues constantly throughout the workday
• To be in regular contact with our Sales Account Managers and other internal departments to ensure relevant information relating to customer orders, enquiries & deliveries is communicated in a timely manner (especially changes to expected customer demand - abnormal orders, postponed or cancelled deliveries, etc)
• To understand the operational requirements of key customers (key contacts, delivery specifications, booking requirements, etc)
• To implement process improvements which will improve operational effectiveness and enhance profitability
• To ensure that customer account records are kept up to date for audit purposes
• To identify and resolve with the data management team any master data errors affecting the OTC process
• To provide support for other members of the team (and back up as required for other CS teams)

Additional information

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