Invoice Processing Specialist

Sustainable Energy First; Preston; Hybrid; GBP 25,000; Full time

Job summary

A sustainable energy consultancy is hiring an Invoice Processing Specialist to manage invoice data and support financial reporting. The role requires strong problem-solving and communication skills, as well as attention to detail. Employees enjoy a salary of £24,242, hybrid working, and various benefits like holidays, gym contributions, and private medical insurance. You must commute to the Lytham office two days a week, contributing to the firm's sustainable goals while enhancing data integrity and efficiency.

Benefits

25 days holidays + bank holidays + birthday off

Flexible working, with option to bank extra days off

Gym contribution

Long service awards

Private Medical Insurance

Enhanced maternity/paternity leave

Challenging work and development opportunities

Qualifications

• Strong problem‑solving skills to adapt and resolve issues promptly.
• Attention to detail to ensure accuracy in invoice data.
• Basic IT proficiency; Excel skills are a bonus.
• High accuracy in data entry to avoid billing errors.
• Effective communication with suppliers and internal teams.
• Organisational skills to manage multiple invoices efficiently.
• Ability to manage time and prioritize workloads.

Responsibilities

• Manage and ensure accuracy of invoice data.
• Enter invoice data manually and electronically.
• Work closely with analysts to maintain data integrity.
• Resolve electronic data issues with suppliers.
• Identify opportunities for additional revenue.

Skills

Problem-solving skills

Attention to detail

Proficiency in IT

Data entry accuracy

Strong communication skills

Organisational skills

Time management

Accountability

Collaboration

Continuous learning

Job description

As an InvoiceProcessing Specialist at Sustainable Energy First, you will play a crucial role in managing and transforming invoice data into meaningful insights where opportunities for additional revenue can be identified and assist in exceeding our clients' expectations. You will work closely with the Validation and Financial Reporting Analysts to ensure we maintain a high level of data integrity and quality and the work you do, will have a direct impact on the overall efficiency and effectiveness of our data completeness and quality that facilitates the organisation achieving our business objectives and exceeding our clients' expectations. Invoice Management

Core Responsibilities

• Manage invoice data, ensuring it is accurate and complete.
• Enter invoice data manually and electronically.
• Working towards tight deadlines.

Administrative Tasks

• Obtain original & credit invoices from portals where required.
• Work with suppliers to correct billing and obtain correct format.

Collaboration

• Working closely with Validation and Financial Reporting Analysts, you'll ensure high data integrity and quality.
• Working closely with Analysts and Strategic Account Managers to communicate and resolve data entry issues and delays.
• Communicate with suppliers to resolve electronic data issues and general invoice issues.

Problem Solving

• Resolving data entry issues and delays in data processing.

Impact on Efficiency

• Your efforts will directly influence the overall efficiency and effectiveness of data processes, helping the organisation achieve its business objectives and exceed client expectations.
• Your work will help the business identify opportunities for additional revenue and savings for our clients and the business.

Key Skills & Qualifications

• Strong problem‑solving skills; the ability to adapt to evolving business needs and resolve issues promptly.
• Attention to detail: Ensuring accuracy in invoice data and identifying discrepancies.
• Proficiency in IT: Basic IT skills required, excel skills are a bonus.
• Data entry accuracy to prevent billing errors and ensure timely payments for clients and revenue opportunities.
• Strong communication skills: Effective communication with suppliers and internal teams to resolve discrepancies and ensure smooth operations.
• Organisational skills: Managing multiple invoices and tasks efficiently.
• Time management: Managing multiple clients, prioritising workload and meeting deadlines.
• Accountability: Taking responsibility for actions and decisions.
• Collaboration: Working well with others, valuing diverse perspectives.
• Continuous learning: Commitment to personal and professional growth.

Company Overview

Sustainable Energy First is an energy and sustainability consultancy, founded to solve energy management problems in very large, complex commercial estates. This remains the core of our business driven by a commitment to sustainability and the goal of reducing our clients' carbon footprint. Inspiring and empowering our people to create a positive difference for themselves, our clients and the planet.

Salary & Benefits

• Salary: £24,242 per annum.
• Holidays: 25 days + bank holidays + your birthday off, increasing to 30 days on length of service.
• Hybrid working – you must be able to commute to our Lytham office 2 days a week.
• Flexible working – including the ability to bank up to 5 extra days off per year.
• Gym contribution.
• Long service awards.
• Private Medical Insurance.
• Enhanced paternity/non‑pregnant colleague and maternity/pregnant colleague leave.
• Simply Health scheme.
• Challenging work and development opportunities.
• Inclusion and Belonging: We believe that diversity is more than a commitment; it’s at the heart of who we are. We aim to create an environment where everyone feels respected, valued and empowered to bring their whole selves to work, celebrating different perspectives, backgrounds and experiences.
• Please note: we are moving to Fulwood this Autumn.