IFA Administrator

Evelyn Partners; Maidstone; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading wealth management firm in Maidstone seeks a professional to provide full administrative support to Financial Planners. This role involves maintaining client records, building relationships, and ensuring adherence to regulatory standards to enhance client satisfaction. Candidates should have a strong client service ethic and excellent communication skills. The position offers a competitive salary, hybrid working options, and comprehensive benefits including medical insurance and a generous holiday package.

Benefits

Competitive salary

Private medical insurance

Life assurance

Pension contribution

Generous holiday package

Option to purchase additional holiday

Shared parental leave

Qualifications

• Proven experience supporting financial planners in daily operations.
• Experience onboarding clients and preparing meeting packs.
• Strong ethic of client service.

Responsibilities

• Provide administrative support to Financial Planners.
• Build relationships and maintain regular contact with clients.
• Maintain back-office systems and client records.

Skills

Client service

Communication (written and verbal)

Organisational skills

Problem solving

Ability to work under pressure

Education

Excellent standard of education, ideally degree qualified

Job description

Company Description

Evelyn Partners is a UK leader in wealth management, providing personalised, expert investment management and financial planning advice to support clients in embracing what’s next. Our success hinges on our people and that’s our secret for longevity. We are a team of passionate professionals and everything we do is guided by our purpose – placing the power of good advice into more hands, we go further to understand the needs of our clients and what matters most to them. We’re here to help them make significant decisions with confidence, provide strong foundations for the future and guide them towards their goals.

Job Description

Job Purpose

To provide full administrative support to Financial Planners, ensuring client satisfaction through direct contact with clients, and other operational colleagues, while adhering to regulatory standards.

Key Responsibilities

• To work closely with the aligned Financial Planners to deliver excellent client outcomes.
• To build relationships with clients and maintain regular contact.
• Maintain back-office systems and client records in line with the company policies.
• Request policy information from third party policy providers if applicable.
• Liaise with operational teams where support is provided on activities, scripts, transfers, corporate actions, static data changes, where applicable.
• Preparation of meeting packs and valuations (as required).
• Process all business in accordance with required processes & proactive pipeline management, to include establishing new accounts on internal systems and collating AML documentation as required.
• Identify and report any risks, breaches, or errors through ensuring risks are logged through to mitigating actions and controls.
• To encourage client use of portal and other digital tools, provide guidance where required.
• To collaborate and share best practices with colleagues.

Skills, Experience & Qualifications

• Proven experience working in the financial planning supporting financial advisers / planners throughout day to day
• Onboarding clients, while processing of business and preparation of meeting packs and valuations
• A strong ethic of client service.
• Ability to work under pressure and to prioritise work.
• Excellent communication skills both written and verbal, influencing and organisational skills.
• Ability to use judgement and reasoning to propose solutions to problems.

Professional Qualifications and Education

• Excellent standard of education, ideally degree qualified but not essential.
• Interested in further development through additional qualifications.

Additional Information

• Competitive salary
• Private medical insurance
• Life assurance
• Pension contribution
• Hybrid working model (role dependant)
• Generous holiday package
• Option to purchase additional holiday
• Shared parental leave

We are proud to value the differences that a diverse workforce brings, representative of society and our clients. At Evelyn Partners we have a wide range of highly active employee resource groups and we're delivering multiple diversity, equity and inclusion initiatives across the organisation. It is our commitment to provide a workspace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment.

We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know.