Hybrid Executive Assistant

ZipRecruiter; London; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A well-established law firm in London is seeking a numerate and detail-oriented Executive Assistant to support the Finance Committee. The hybrid role requires managing diaries, scheduling meetings, and providing administrative support while maintaining confidentiality. Ideal candidates should have a professional background in the legal field and a keen interest in finance. This position combines in-office and remote work, offering flexibility.

Qualifications

• Experience as a Professional Executive Assistant, preferably in a legal environment.
• Interest or background in finance and financial management.
• Ability to manage complex travel itineraries and schedules.

Responsibilities

• Manage diaries for the Finance Committee's Directors.
• Schedule and organize meetings effectively.
• Coordinate extensive travel arrangements and itineraries.
• Provide general administrative support and liaison.

Skills

Numeracy and attention to detail

Effective communication skills

Organizational skills

Discretion and confidentiality

Job description

Overview

We are seeking a numerate and detail oriented EA to assist the Finance Committee of a well-established, international, shipping specialist law firm. Focused on supporting 2–3 Senior Directors on the Finance Committee, this hybrid role combines traditional EA responsibilities with hands-on financial, operational and administrative support. Usually based 3 days from the offices in London Bridge and 2 days remote.

Responsibilities

• Diary management for the Finance Committee (2–3 Directors)
• Scheduling meetings
• Extensive international travel arrangement with itineraries
• Correspondence and general admin support
• Acting as internal and external liaison on routine administration matters
• Screening phone calls and emails from service providers for the Finance Committee and prioritising tasks requiring the Finance Committee’s input
• Preparing reports and PowerPoint presentations
• Taking minutes in meetings
• Liaising with Accountants to diarise filing deadlines for various requirements and keeping Directors updated
• Assisting the Finance Committee with financial management generally, including internal liaison for accounts receivable
• Managing financial/accounting reports for Directors on a monthly basis
• Implementing and maintaining appropriate filing systems for financial reporting
• Collating data and sending out circulars
• Running personal errands for the Directors

Qualifications/Experience

• Numerate and detail oriented administrator
• Professional but personable EA from a legal background
• Keen interest in finance, financial efficiency and numbers
• Confidentiality and discretion essential

We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.