HRPS Assistant

Linklaters; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global law firm in London is seeking an HR Advisor to provide first-line support and administration for HR queries and processes. You will coordinate case management, handle family leave requests, and support onboarding procedures, ensuring timely and professional resolutions. The ideal candidate will have experience in HR administration, strong organizational skills, and familiarity with HR systems. The firm is committed to inclusivity and flexibility in the workplace, encouraging diverse applications.

Benefits

Agile work opportunities

Supportive culture

Growth and development programs

Qualifications

• Professional experience in HR administration, ideally within a large corporate or professional services environment.
• Strong administrative background with advanced MS Office skills.
• Solid understanding of HR processes, policies, and procedures.

Responsibilities

• Manage HR cases within agreed service levels and timelines.
• Coordinate family leave requests and manage maternity processes.
• Administer onboarding processes and prepare required documentation.

Skills

Highly organised

Attention to detail

Customer-focused support

Administrative experience

Advanced MS Office skills

Tools

Workday

Neocase

iTrent

Job description

Your role

The purpose of the role is to support Practice HR and Business Teams HR by providing first line HR advice. Management of HR queries and HR administrative and process support for the London office and other global offices (as needed). With your team, you will act as the first point of contact for HR queries, processes and policy, dealing directly with Lawyers and Partners.

Your key responsibilities

• Manage HR cases within agreed service levels, ensuring timely, accurate and professional resolution.
• Coordinate and administer family leave requests, managing the maternity process end-to-end and providing direct guidance to employees.
• Administer client secondments, preparing required documentation, liaising with sponsoring partners, secondees, and internal/external stakeholders.
• Administer the onboarding process, including preparing offer letters, coordinating induction sessions, confirming start arrangements, and conducting new joiner chats.
• Administer capability processes, including liaising with individuals on sickness, absence and return to work, administering the OH and IP processes and providing follow up support.
• Support the HR team with under-performance issues including administering paperwork.
• Manage employee exits, including holiday calculations, benefits treatment, systems termination, and conducting exit interviews.
• Process contractual and employment changes such as department moves, promotions, job changes, allowances, work schedules, and secondments.
• Maintain accurate employee records in Workday, including updates to reporting lines, absence approvers, sickness absence, and other HR data.

Your experience

• Highly organised, proactive, and capable of prioritising effectively in fast-paced environments.
• Strong attention to detail and commitment to delivering high-quality, accurate work under pressure.
• High level workload juggling many priorities. Comfortable prioritising own caseload, deadlines and dealing with a wide variety of different requests.
• Professional experience in HR administration, ideally within a large corporate or professional services environment.
• Solid understanding of HR processes, policies, and procedures, with proven ability to apply them accurately.
• Background in delivering customer-focused support, demonstrating professionalism and resilience when handling sensitive or complex queries.
• Strong administrative experience, with advanced MS Office skills (including mail merges, v-lookups, and other Excel functions).
• Preferred experience with HR systems such as Workday, Neocase, or iTrent, and confidence in learning new technologies quickly.

Your part in the team

You will join Linklaters Global solutions (LGS) as a critical member of the People team.

Linklaters Global solutions is a function delivering day-to-day transactional work essential to the smooth running of the firm and providing analysis and advisory capability to our business stakeholders, lawyers and partners globally.

The People function is a globally connected and strategically driven team of HR professionals dedicated to attracting, developing, and retaining exceptional talent. We play a key role in shaping the firm’s culture, supporting our people throughout their careers, and fostering an inclusive, high-performing environment where everyone can thrive.

In this role, you will collaborate closely with both local and global colleagues across the People network. You’ll be supported by a culture that values partnership, integrity, and a shared commitment to enabling our people to perform at their best.

Third-party provider

Linklaters engages with a third-party provider for the provision of contractor and temporary staff. Therefore, upon acceptance of a temporary role at Linklaters, you will be engaged under a contract for services through our preferred third-party provider. You will not be employed by Linklaters, or have any employment or worker relationship with Linklaters.

Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices

Linklaters is named as one of The Times’ Top 50 Employers for Gender Equality for the 10th year running, recognised by Stonewall as a top 10 employer for LGBTQ+ inclusion, and by the Social Mobility Employer Index as a top employer for advancing social mobility.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further. We also recognise that women, especially, may hesitate to apply if they feel they may not meet every requirement listed despite being excited by the role. If this sounds like you, we’d really encourage you to apply.

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

Application Policy

Applications and CVs (direct or via agency) are only accepted online via the portal. Queries related to this role must be directed to the recruitment team ([e-mail]) and not partners, practices or stakeholders.