HRIS Administrator

GLORY; United Kingdom; On-site; GBP 30,000 - 40,000; Part time

Job summary

A global technology firm is seeking an HRIS Administrator to provide key support to its global HR team. This role involves working closely with systems administration, ensuring that HR data is accurate by responding to user queries, conducting audits, and producing reports. Candidates must have A-Level qualifications and experience in HR systems. This position is initially a one-year fixed-term contract, with potential for permanency in the global HRIS team.

Qualifications

• Educational qualifications include A-Level or equivalent.
• GCSE A-C grades with Maths and English are required.
• Basic knowledge of QlikView and Power BI is ideal but not necessary.

Responsibilities

• Be the first line of response for HR user queries regarding HR systems.
• Conduct regular audits of HR system processes.
• Provide administrative support for HR systems running smoothly.
• Support global annual processes like salary review and incentive plans.
• Maintain training materials to ensure relevance.
• Produce regular reports from HR systems for global HR community.
• Create ad-hoc reports for local HR teams.
• Collate data from HR systems for dashboards.
• Ensure GDPR compliance in HR data management.

Skills

HR Systems Administration

Microsoft Office proficiency

Excel knowledge

Numerical and analytical skills

Problem-solving

QlikView knowledge

Power BI knowledge

Education

A-Level or equivalent

GCSE A-C grades including Maths and English

Job description

HRIS Administrator

Department: HR - Reward

Employment Type: Fixed Term Contract

Location: UK/Basingstoke

Reporting To: Senior Group HRIS Analyst

Description

This is an excellent opportunity for a detail-oriented individual, based at our International Headquarters. This role is part of the Reward & HRIS team and provides a service to the Global HR team and wider business, covering 30 countries worldwide. The HRIS Administrator works closely with the Senior Group HRIS Analyst to ensure the global HR systems provide accurate information to support the business, whilst maintaining the integrity of our employee data.

This role is central to providing key support to our global customers. The individual needs to have the ability to build strong working relationships and to proactively respond to requests and queries.

Initially, this role is a one-year Fixed Term Contract, with the potential to develop into a permanent role within the Global HRIS team.

Key Responsibilities

• Be the first line of response for HR user queries relating to our HR systems.
• Conduct regular audits against HR system processes, to ensure that systems are operating smoothly in accordance with protocols
• Provide administrative support to assist the smooth running of the HR systems and processes, as directed by the Senior Group HRIS Analyst.
• Support global annual processes, such as salary review and incentive plans. This includes updating the associated templates and running the automated letter workflow from the HR system.
• Responsible for the maintenance of training materials, ensuring that they are up to date and relevant.
• Produce regular reports from the HR systems to support the global HR community and wider business relating to global headcount, compensation, and turnover statistics.
• Create ad-hoc reports, as requested, to assist local HR Teams.
• Collate data from across our HR systems and produce dashboards for the global HR Management Team.
• Work closely with our Information Security Team to ensure GDPR requirements are met in relation to HR data managed in our systems.

Skills, Knowledge & Expertise

Required Education and Qualifications

Education Level: A-Level or equivalent

Qualifications:

• GCSE A-C grades including Maths and English
• A-Level or equivalent, preferably relating to Business Studies, IT or Computing

Required Skills and Competencies

• Knowledge of and experience in HR Systems Administration
• Proficient user of Microsoft Office suite with excellent Excel knowledge, with the ability to manipulate and analyse data
• Excellent numerical and analytical skills
• Ability to multitask and respond to shifting prioritiesHigh level of attention to detail
• Logical approach to problem solving
• A technical mindset, with an inquisitive nature
• Ideal, but not necessary, basic knowledge of QlikView and Power BI
• Cultural awareness and sensitivity