HR Assistant

William Reed Ltd; Fernhill; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A professional services company in the UK is seeking an HR Assistant to support various HR processes. This includes onboarding, payroll preparation, and managing employee benefits. The ideal candidate should have strong organizational skills and previous administration experience, along with proficiency in Microsoft Office. The role offers 25 days of annual leave, hybrid working opportunities, and various wellbeing benefits.

Benefits

25 days annual leave

Volunteer day

Cycle to Work Scheme

Qualifications

• Experience in an administration role in a busy work environment.
• Ability to manage a varied workload with competing priorities.
• Skills in communicating with diverse individuals.

Responsibilities

• Onboarding new employees and processing leavers.
• Assisting with monthly payroll preparation.
• Tracking probation reviews and issuing completion letters.

Skills

Microsoft Office skills, particularly Excel

Strong communication and interpersonal skills

Excellent organisation and prioritisation

Attention to detail

Confident working independently

Job description

Overview

Are you someone who thrives in a collaborative environment and has a knack for organisation and detail? Are you looking to leverage your strong communications and administration skills to build a career in HR? If so, we have an exciting opportunity for an HR Assistant to join our supportive team, dedicated to shaping an inclusive workplace culture. In this role, you'll be involved in a range of HR processes that support the full employee journey, from onboarding and probation tracking to payroll preparation and managing leavers. You'll be working closely with the wider HR team, gaining insight into how HR supports the business and contributes to employee experience.

We are William Reed.

Responsibilities

• Onboarding new employees, ensuring all pre-employment checks and documentation are completed on time.
• Processing leavers, issuing relevant communications, and handling reference requests.
• Supporting internal moves by updating records and ensuring follow-up actions are completed.
• Monitoring the HR inbox, responding to queries, and directing messages to the appropriate team members.
• Assisting with monthly payroll preparation, including data entry and benefit processing.
• Managing employee benefits such as Cycle to Work and health schemes, and responding to related queries.
• Tracking probation reviews, escalating overdue actions, and issuing completion letters.
• Handling casual and freelance worker administration, including agreements, timesheets, and onboarding.
• Contributing to HR projects such as digitising employee records.
• Generating routine and ad-hoc HR reports including absence, headcount, and payroll data.
• Organising wellness events and liaising with external providers.
• Maintaining training records, booking sessions, and managing learning platform access.
• Providing recruitment team support during busy periods or absences.

Qualifications and Skills

• Previous experience of working successfully in an administration role in a busy and complex work environment.
• Microsoft Office skills, particularly Excel, to support data handling and day-to-day HR administration.
• Excellent organisation and prioritisation to manage tasks effectively and meet competing deadlines.
• Strong communication and interpersonal skills to collaborate confidently across teams and with stakeholders.
• Attention to detail and the ability to manage a varied workload with competing priorities.
• Confident working independently, taking initiative and contributing to process improvements.
• Excellent collaboration and stakeholder engagement to build strong working relationships across the business.
• Confident speaking with individuals from diverse backgrounds and varying levels of expertise, and able to adapt communication style to suit different audiences and situations.

Benefits & Working Arrangements

• 25 days annual leave in addition to bank holidays - increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for a cultural celebration day or on your birthday ("MeDay").
• A volunteer day to support a chosen charity.
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including a health care cash plan, Employee assistance programme, Virtual GP service and access to health & wellbeing resources and tools.
• Cycle to Work Scheme
• Electric Car Scheme