Group Executive Assistant

North Tees and Hartlepool NHS Foundation Trust; Stockton-on-Tees; On-site; GBP 30,000 - 36,000; Full time

Job summary

A healthcare provider is seeking a highly motivated Executive Assistant to support Executive Directors. You will manage diaries, inboxes, and project trackers while fostering good working relationships across the Trust. The ideal candidate will possess diary management and Microsoft Office skills, along with a friendly and professional attitude. Flexibility and discretion are essential.

Qualifications

• Proven diary management skills and minute taking experience required.
• Excellent Microsoft Office skills are essential.
• Strong interpersonal skills and a flexible, can-do attitude needed.

Responsibilities

• Maintain oversight of the Executive Directors' workload and diary.
• Manage the Executive Director's inbox to prioritise work.
• Create and maintain project and action trackers.

Skills

Diary management skills

Minute taking experience

Microsoft Office skills

Interpersonal skills

Flexible attitude

Job description

Overview

The post holder will work for Director/s at Executive Team level. Develop a thorough understanding of the Executive Team's priorities, ways of working and how this fits into the overarching Group Strategy, representing these effectively to stakeholders.

We are looking for a highly motivated, efficient and personable Executive Assistant to support our Executive Directors. You will work as part of a team that provides support to the Groups Executive Team, and will be required to work closely with them to ensure a professional, comprehensive support service.

You will be based at North Tees; however you will be expected to work across both North Tees and South Tees sites.

Responsibilities

• Maintain oversight of the Executive Directors' workload and diary, ensuring the best use of their time and resolving issues independently.
• Manage the Executive Director's inbox to prioritise work, highlight issues that need immediate attention, respond to requests, consult and advise, and delegate to other staff as appropriate.
• Create and maintain project and action trackers, update Executive Directors on progress against key projects and drive these forward with the relevant teams.
• Work collaboratively to establish and maintain good working relationships across the Trust and with key external stakeholders.
• Prepare background research, briefings, presentations and documents as required for Executive-level meetings.
• Work with a friendly team of EAs and PAs in an Executive Office environment to provide professional, comprehensive support.

Qualifications / Skills

• Proven diary management skills, minute taking experience and excellent Microsoft Office skills.
• Discretion and diplomacy are essential.
• A highly experienced PA/EA with strong interpersonal skills and a flexible, can-do attitude.
• Ability to prioritise workload and work on your own initiative with a professional and friendly outlook.

Other

Only those with the above qualities and relevant experience will be considered.