Full Time Pharmacy Procurement Assistant Required – Apply now

jobs pharmaguidelines; Chertsey; On-site; GBP 24,000 - 26,000; Full time

Job summary

A healthcare organization in Chertsey is seeking a dedicated Pharmacy Procurement Assistant to manage pharmaceutical orders and support the Pharmacy Procurement Manager. The successful candidate will ensure the continuous supply of medicines and carry out various procurement tasks while maintaining compliance with procedures. This permanent full-time position offers a salary of £24,008.00 to £25,553.00 per year.

Qualifications

• Must have a keen eye for detail to ensure accurate order processing.
• Excellent verbal and written communication skills are essential.
• Strong organizational skills to manage multiple tasks and maintain orderly records.
• Familiarity with the Ascribe system or similar pharmacy procurement systems is preferred.

Responsibilities

• Process pharmaceutical orders twice daily using the Ascribe system.
• Ensure orders align with request sheets from the Dispensary and Distribution teams.
• Follow local procedures to maintain supply continuity.
• Procure urgently required drugs in the absence of the Purchasing Manager.
• Assist with basic pharmaceutical purchasing in line with SOPs.
• Handle invoice processing for payment, ensuring adherence to legal requirements.
• Answer calls, liaise with suppliers, and handle routine queries.
• Manage administrative tasks such as filing purchase order paperwork.

Skills

Attention to Detail

Communication Skills

Organizational Skills

Technical Proficiency

Tools

Ascribe system

Job description

Posting Details

• Posting Date: 20 June 2024
• Salary: £24,008.00 to £25,553.00 per year
• Additional Salary Information: £24,008.00 – £25,553.00 a year
• Hours: Full time
• Closing Date: 03 July 2024
• Location: Chertsey, KT16 0PZ
• Company: NHS Jobs
• Job Type: Permanent
• Job Reference: C9323-24-0555

Summary

NHS Jobs is seeking a dedicated Pharmacy Procurement Assistant to join our team in Chertsey. This role involves managing pharmaceutical orders and ensuring the continuous supply of medicines to patients. The successful candidate will be responsible for various procurement tasks, supporting the Pharmacy Procurement Manager, and handling administrative duties efficiently.

Key Responsibilities

Order Processing

• Daily Orders: Process pharmaceutical orders twice daily using the Ascribe system (EMIS Health Pharmacy).
• Request Compliance: Ensure orders align with request sheets from the Dispensary and Distribution teams.

Supply Continuity

• Procedural Adherence: Follow local procedures and audit requirements to maintain the uninterrupted supply of medicines.
• Urgent Procurement: Procure urgently required and unlicensed drugs in the absence of the Purchasing Manager.

Support to Pharmacy Procurement Manager

• Purchasing Assistance: Assist with basic pharmaceutical purchasing in line with Standard Operating Procedures (SOPs).
• Invoice Processing: Handle invoice processing for payment, ensuring adherence to lead times and legal requirements as per SOPs.

Communication and Administration

• Supplier Liaison: Answer telephone calls, liaise with suppliers, handle routine queries, and forward more complex queries to senior colleagues when necessary.
• Office Management: Manage administrative tasks such as filing purchase order paperwork, electronic filing on the shared drive, and scanning and emailing purchase orders.

Qualifications and Skills

• Attention to Detail: Must have a keen eye for detail to ensure accurate order processing and compliance with procedures.
• Communication Skills: Excellent verbal and written communication skills for effective interaction with suppliers and colleagues.
• Organizational Skills: Strong organizational skills to manage multiple tasks and maintain orderly records.
• Technical Proficiency: Familiarity with the Ascribe system (EMIS Health Pharmacy) or similar pharmacy procurement systems is preferred.

Application Process

Interested candidates are encouraged to apply for this permanent full-time position by 03 July 2024.

Apply for this job and become a vital part of our team, ensuring the efficient procurement of essential pharmaceuticals and contributing to the smooth operation of our pharmacy services.