Fuel Experiences Events Co-ordinator

BaxterStorey UK; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A dynamic food and beverage company in Greater London seeks an Events Coordinator to launch a career in hospitality. The ideal candidate will be proactive, detail-oriented, and passionate about the food industry. Responsibilities include managing logistics for events, creating client proposals, and providing on-site support. This role emphasizes developing food experiences while ensuring high-quality service delivery and customer satisfaction, making it an excellent opportunity for motivated individuals looking to make an impact in a fast-paced environment.

Qualifications

• Genuine passion for the food & beverage industry and drive to deliver exceptional customer experiences.
• Self-starter attitude, ready to support team initiatives and embrace variety and new challenges.
• Highly organised, adaptable, and capable of managing multiple tasks concurrently within a fast-paced environment.

Responsibilities

• Responsible for managing logistical elements for Fuel Street and Fuel Delivered bookings.
• Creating tailored proposals and quotes for incoming enquiries to meet client’s vision.
• Monitoring competitor activity and market trends to inform innovation strategy.
• Operating Salesforce for enquiries and financial data management.
• Present on-site at Fuel events to ensure smooth client experiences.
• Building relationships with partners across the UK.
• Capturing compelling content for social media showcasing experiences created.
• Supporting project management activities from proposal administration to invoicing.

Job description

Job Description

This is a fantastic entry‑level opportunity to launch your career in the dynamic world of food, beverage, and innovative hospitality. Fuel Experiences is BaxterStorey’s in‑house experience agency, partnering with top restaurant, high‑street brands and emerging chefs to create unforgettable food experiences in client workplaces.

The Events Co‑ordinator role is perfect for a passionate and proactive individual ready to be on the front lines of discovery and turn great food ideas into reality. You will provide essential support to the Operations team, focusing on the seamless execution of our bookings.

The Events Co‑ordinator will be instrumental in the planning, logistics, and on‑site delivery for our key pillars: Fuel Street (pop‑up residencies, parties, and pop‑ups), Fuel Delivered (premium corporate deliveries) and you will support the launch and establishment of the new Fuel Concierge pillar in 2026.

This role provides a fast‑paced environment that blends hands‑on operational delivery with crucial planning support. You’ll be actively helping to manage exciting, diverse food and beverage experiences and contributing to developing and driving what’s on offer to our corporate clients.

Key Responsibilities

Planning, Coordination, and Client Support

• Logistics Coordinator: You’ll be responsible for managing all logistical elements for Fuel Street and Fuel Delivered bookings, ensuring all resources, partners, and schedules are aligned for successful events.
• Quote & Proposal Support: You’ll be responsible for creating compelling, tailored proposals and quotes for incoming enquiries, helping to translate the client’s vision into a deliverable plan whilst ensuring we’re hitting our commercial targets.
• Discovery Support: Help keep a constant pulse on competitor activity and emerging market trends to inform the team’s innovation strategy.
• Salesforce Management: You’ll be operating using our bespoke CRM tool, Salesforce to manage enquiries, quotes and all financial data. You’ll be able to use data to analyse trends and you’ll be responsible for your enquiries from start to finish, capturing all data on Salesforce.

Hands‑On Operational Excellence

• Event Delivery: Be present on‑site at Fuel events, ensuring smooth, high‑quality, and memorable experiences for clients. This is a hands‑on, non‑remote delivery role.
• Partner Liaison: You’ll build relationships with our portfolio of partners across the UK, ensuring you have the knowledge to represent them to our clients and be pro‑active in securing them opportunities.
• Content Capture: Work with the Creative Director to capture compelling content (images / video) on‑site for social platforms (Instagram, TikTok), showcasing the experiences you help create.
• Project Administration: Support project management activities from proposal administration through to invoice, ensuring timelines and budgets are tracked accurately.

Qualifications

Skills That Will Make You Successful

• Industry Passion: A genuine, demonstrable passion for the food & beverage industry and a drive to deliver exceptional customer experiences.
• Proactive & Eager to Learn: A self‑starter attitude, driven to support team initiatives and embrace variety and new challenges.
• Organisation & Flexibility: Highly organised, adaptable, and capable of managing multiple tasks concurrently within a fast‑paced environment.

Additional Information

For almost 20 years, for every client, in every location (whether that’s an office, stadium, cathedral or university), we have created beautiful spaces, exciting menus and friendly teams, so that each and every customer can have the hospitality experience they deserve.

We need the brightest and the best to join us to make this all possible. We will support you to create your hospitality legacy and build a career that you are proud of.

Our drive and belief in our people, means that we always strive to supercharge our team’s careers. ‘Better’ is a daily habit that sits deep within our DNA, meaning learning will be front and centre of your experience working with us.

BaxterStorey Values

• ALWAYS VISIONARY We strive for better, we never settle, never compromise, never follow. We lead the way, blazing our own trail.
• WHOLEHEARTEDLY POSITIVE We are upbeat, motivating and inspiring. Our love for what we do radiates through our food, and is amplified by our people.
• CREATIVELY COLLABORATIVE We embrace our differences to push creativity and we work together to be better.
• FOREVER CONSCIOUS We work together as a team to lead by example, protecting the planet and supporting local communities.

Interested? Even if you don’t meet all requirements, we’d like to hear from you. If you are motivated and hungry to learn, we can work together to develop your potential.

We are proud to be an inclusive employer and welcome applications from candidates of all backgrounds. We celebrate individuality and are committed to creating an inclusive environment for all employees. We encourage applications from people of all ages, abilities, gender identities, sexual orientations, races, religions, and socio‑economic backgrounds.

BaxterStorey is committed to encouraging equity, diversity, and inclusion (ED&I) among our workforce and aim for our workforce to be truly representative of all sections of society, and for each employee to feel respected and able to give their best. To support our commitment to this we have set ourselves an ambition to ‘set the standard and to be recognised for having the most inclusive culture in hospitality’.

Join us and bring your unique perspective to our team.