Fleet Stores Person

West Midlands Ambulance Service University NHS Foundation Trust; Rubery; On-site; GBP 25,000 - 30,000; Full time

Job summary

An emergency services provider in the UK is seeking a Fleet Stores Person to manage inventory across various locations. The role requires a minimum of 3 GCSEs including English, stock control knowledge, and a full UK driving licence. Responsibilities include ordering, receiving, and processing stock as well as maintaining records using the Fleetwave system. The organization is committed to diversity, providing flexible working options, and ensuring a supportive environment for all employees.

Qualifications

• Must be able to work in the UK without need for sponsorship.
• Knowledge of stock control systems is mandatory.
• Experience in vehicle engineering and component functionality is essential.

Responsibilities

• Purchase, receive, and process orders for workshops.
• Maintain stock control using the Fleetwave system.
• Forecast and order spare parts efficiently.

Skills

Stock control knowledge

Computer literacy

Full UK driving licence

Education

Minimum of 3 GCSEs at Grade C/4 or above including English

Job description

Fleet Stores Person

The closing date is 05 January 2026

An exciting opportunity has become available for a Stores Person to join our well established Fleet team from our Hollymoor Hub.

Applicants will be responsible for the Fleet Stores at appointed locations, to purchase and maintain the stock both impress and owned, and to input and oversee the administration for stores and workshop paperwork via the computer based Fleetwave system.

You must hold a minimum of 3 GCSEs at grade C/4 or above (including English) or equivalent, along with previous knowledge of stock control systems and a full UK driving licence which must include full category C1 entitlement.

Main duties of the job

West Midlands Ambulance Service University NHS Foundation Trust is committed to creating an inclusive, supportive, and accessible workplace for everyone where our colleagues feel empowered to succeed.

Each person plays a vital part in ensuring our organisation meets the differing needs of our communities, ultimately enabling us to save lives. We acknowledge that a workforce that reflects the communities it serves provides better patient care, and we are therefore looking for self‑motivated, enthusiastic people from all backgrounds that care about making a difference to our patients.

We are committed to diversity and inclusivity at all levels. We are proud to have maintained Disability Confident Leader status and, as part of our commitments, we guarantee to invite all applicants who meet the essential criteria for a role to attend assessment or interview. If you have a disability or learning difficulty and prefer to disclose it, please feel free to do so in your application. You can also contact the Recruitment Team via email at [e-mail] if you wish to have a confidential discussion. We use this information, with your permission, to ensure you are fully supported during the recruitment process.

The Trust is proud to support our Armed Forces community and has signed up to the Step Into Health initiative. We welcome applications from Armed Forces veterans and service leavers.

If this position involves a regulated activity it will require an Enhanced Disclosure & Barring Service (DBS) check. The disclosure will, where appropriate to the role, include information against the Independent Safeguarding Authority barred lists for working with children, adults or both.

Where a DBS check is required for the post, all applicants are required to cover the cost of the check. The cost of £55.76 for an enhanced check is payable to our online provider at the time that the DBS application is submitted. Upon receipt of your DBS you will then be required to sign up to the DBS online update service.

We endeavour to respond to all candidates on an individual basis. Therefore we ask for your co‑operation and patience whilst the short‑listing process takes place. After the closing date please ensure you check your e‑mails (including junk mail) regularly, as contact is usually made via this method.

We are proud to offer flexible working options to support our colleagues in having greater choice in when, where, and how they work. During your interview we will explore this with you and discuss your individual needs and how this could be facilitated for this role to benefit patient experience, service delivery, and the work‑life balance of colleagues.

Job responsibilities

Purchase, receive and process orders for all workshops within the Fleet locality.

Forecast and order spares for the workshops using personal skills and knowledge to obtain preferential costs and delivery.

Receive requests from engineers, workshop charge‑hands, operational staff for parts—both stock and special orders—raising the appropriate orders and ensuring prompt delivery time from the appropriate supplier.

Receive spares from suppliers and distribute to workshops or stores, including one‑off items required for vehicle modifications.

Check delivery/invoices for any discrepancies before inputting on the computer system.

Sign off and goods receipt orders and parts for payment.

Correct any discrepancies with suppliers (including surcharges & credit returns).

Maintain the stock control on the Fleetwave system. Produce accurate reports relating to parts spend, usage and stock held, both owned and imprest stock.

Implement and control imprest stock systems and ensure the terms and conditions are strictly adhered to.

Ensure all parts requested comply with the supplier’s warranty procedures/terms. Control and monitor the use of consumables.

Co‑ordinate and ensure that all relevant fleet invoices are recharged to the appropriate departments and account codes.

Identify obsolete stock and ensure all procedures are implemented in the disposal of stock & non‑stock items in accordance with WMAS financial instructions/practices.

Use, read and understand suppliers CD parts catalogues and internet ordering systems.

Comply with the Trust’s policy, BSI procedures and health & safety regulations, including safe systems of work.

Recommend and implement any policy and procedure change within the stores department as required by the fleet manager.

Move heavy spares and units by hand or mechanical lifting equipment i.e. batteries, gearboxes, engines.

Provide administrative support and assistance to fleet staff.

Adhere strictly to the Trust’s information technology security guidelines, the information technology data security policy and the protocols and procedures governing the protection of patient identifiable data.

Collect/deliver spares to all workshop locations, as & when required basis.

Takes responsibility for the security of stock and conducts regular audit inspections of stock held at all locations under your remit.

Organise own workload with little supervision.

Deal with incoming and outgoing telephone, e‑mail and fax conversations and enquiries.

Attend workshop team briefings.

Person Specification

• Must be able to work in the UK without need for sponsorship

Skills and Knowledge

• Full UK driving licence including full category C1 entitlement

Experience

• Previous knowledge of stock control systems
• Computer literate with a good knowledge of Windows operating system
• Previous experience of vehicle engineering, able to demonstrate good understanding of technical aspects of vehicle repair & maintenance, particularly component functionality.

Qualifications

• Minimum of 3 GCSEs at Grade C/4 or above including English (or equivalent)

Employer name

West Midlands Ambulance Service University NHS Foundation Trust