Fleet & Equipment Coordinator

Optima Health; Sheffield; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading health services organization in the UK seeks a Fleet and Equipment Coordinator to manage essential supplies and compliance in Sheffield. This role involves coordinating equipment, overseeing fleet maintenance, and ensuring operational efficiency daily. Candidates must possess strong organizational skills, a proactive attitude, and a valid UK driver's license. The position offers various benefits including a competitive salary, health plans, and training opportunities, supporting career development in a vibrant work environment.

Benefits

25 days annual leave

Pension scheme

Health Cash Plan

Employee Assistance Programme

Cycle to work scheme

Life assurance

Qualifications

• Highly organized with excellent attention to detail.
• Ability to handle and manage data accurately.
• Effective communication with various stakeholders.

Responsibilities

• Coordinate equipment, PPE, consumables for clinic preparedness.
• Manage orders and suppliers, ensuring cost-effective solutions.
• Maintain detailed records of equipment and asset calibration.

Skills

Organizational skills

IT system proficiency

Clear communication

Decision-making

Cost control understanding

Proactive attitude

Current UK driver's licence

Education

GCSEs in Maths and English

Job description

Job Title: Fleet and Equipment Coordinator
Location: Sheffield, S9 1BY
Salary: Up to £27,000 p.a.
Contract Type: Permanent
Hours: 40 hours per week, Full time, Monday to Friday

About Us

Optima Health are the UK market leader of Occupational Health and Wellbeing services. Our heritage can be traced back to 1947 where we were pioneers in the provision of Occupational Health and have led the way ever since, bringing new and innovative solutions to employers across the UK. We can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. We work with over two thousand businesses, in various industries, and our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.

Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey. We are committed to making this a really great place to work, so together, we live by our values; We are one team, we do the right thing, we are shaping tomorrow, and we are never too big to care.

Role Summary

Optima Health are looking for a Fleet & Equipment Coordinator to play a vital role in supporting our operational teams. From managing equipment and consumables to overseeing fleet compliance and stock control, you'll be at the heart of ensuring our services run smoothly every single day. Role focus may vary depending on assignment and will comprise of one or more of the following:

Main Duties and Responsibilities

No two days will look the same, but you'll be responsible for things like:

• Coordinating equipment, PPE, consumables and medication so clinics and sites are always fully prepared
• Managing orders, suppliers and purchase authorisations with a keen eye on cost and quality
• Maintaining accurate equipment, asset, calibration and stock records
• Ensuring all equipment is cleaned, calibrated, PAT tested and fit for purpose
• Supporting new site and clinic setups, including equipment installation and user training
• Overseeing fleet and mobile units – MOTs, servicing, DVLA checks and inspections
• Monitoring stock levels, cold chain compliance and responding to any incidents swiftly
• Working closely with Operations, Finance, Clinical and Legal teams to keep everything compliant and efficient

• Work to the Optima Health values - One Team, Do the right thing, Shape tomorrow, never too big to care.

Experience, skills and knowledge required for the role

• Is highly organised with excellent attention to detail
• Is confident using IT systems and managing data accurately
• Communicates clearly and professionally with a wide range of stakeholders
• Can balance competing priorities and make decisions when it counts
• Has a commercial mindset and understands the importance of cost control
• Takes ownership, learns from experience and isn't afraid to roll up their sleeves
• Must be a driver with a current, valid UK driver's licence

GCSEs (or equivalent) in Maths and English are essential, along with a proactive, can-do attitude.

What Can We Offer You

• Competitive salary
• 25 days annual leave, plus bank holidays
• Buy and sell holiday scheme
• Pension scheme
• Health Cash Plan
• Career progression opportunitiesEmployee Assistance Programme
• Cycle to work scheme
• Eye care test vouchers
• Flu vaccination scheme
• Employee discount scheme
• Life assurance
• Professional registrations fees paid
• Clinical Training Academy

Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation.