Finance Coordinator

Hoare Lea; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A UK engineering consultancy is seeking finance support for their Central and North project accounting team. Responsibilities include maintaining project data, processing invoices, and engaging with stakeholders. Ideal candidates will have a proactive approach, solid Excel skills, and a focus on detailed data management. The role is based in Manchester or Birmingham with travel required to Manchester if based in Birmingham. This position offers a supportive environment with various benefits.

Benefits

Private medical cover

Electric vehicle salary sacrifice scheme

Stock options

Up to 30 days of annual leave

9-day fortnight scheme

Qualifications

• Experience in project accounting or finance roles.
• Ability to work collaboratively within a team.
• A proactive attitude in connecting with diverse stakeholders.

Responsibilities

• Maintain project data using internal finance systems.
• Ensure timely updates of additional fee awards.
• Coordinate meetings for project billing reviews.
• Process monthly invoices according to project schedules.
• Support the financial team in annual audits.

Skills

Confident stakeholder engagement

IT literate

Sales ledger experience

Strong interpersonal skills

Organisational skills

Attention to detail

Challenging status-quo

Self-awareness

Tools

Microsoft Office (including Excel)

Job description

Overview

We are looking for someone to work as part of our Central and North project accounting team covering a period of maternity leave. Acting as first finance partnering support and a key member of the project team you will promote the importance of quality project data. Ensuring project margins and revenues are stated correctly alongside ensuring our client requirements are met for billing purposes. This role will work closely with Project Directors and Project Leads.

Responsibilities

• Use internal finance systems and processes to establish and maintain project data.
• Ensure additional fee awards are updated on systems along with subsequent costs and correct auditable documentation.
• Liaise with Credit Control team for new and reactivated client requests.
• Maintain project and master fee drawdowns for tracking scheduled invoicing on active projects.
• Attend meetings with project leads and project directors to review project billing drawdowns and project data for the purposes of revenue recognition.
• Process monthly invoices in line with drawdowns along with detailed billing schedules based on client requirements.
• Maintain sub-consultancy invoices logs comparing PO's to invoices received where appropriate.
• Co-ordinate project leads completion of resource plans and forecast costs to facilitate secured forecast.
• Co-ordinate data recorded for pipeline and enquires for monthly forecast.
• Resolve any data inconsistencies identified in weekly project reporting.
• Support financial accounting team to obtain project financial information and documentation for annual financial audit.

The role can be based in either Manchester or Birmingham, although please note if the latter travel to Manchester will be required.

Qualifications & Skills

• A people person, confident approaching and connecting with stakeholders in a pro-active way.
• IT literate with good knowledge of Microsoft Office including Excel.
• Experience in sales ledger and managing data.
• Strong interpersonal skills and able to gain respect quickly with individuals at all levels.
• Strong organisational skills and the ability to multi-task are essential, with a good team spirit.
• Good attention to detail and able to work through a task in a methodical way.
• Confident challenging the "Status-Quo".
• Self-awareness, an open mind, and a spirit of generosity.

About Hoare Lea and Benefits

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability. We are committed to providing an environment where everyone can realise their unique potential. We offer a 9-day fortnight scheme, thriving community groups, social and networking events, and extensive professional and technical development schemes. Benefits include private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to 30 days of annual leave. Hoare Lea has joined Tetra Tech's High-Performance Buildings Group, a global alliance of MEP firms.