Finance Assistant/Purchase Ledger

Adecco; England; On-site; GBP 27,000 - 29,000; Part time

Job summary

A recruitment agency is seeking a Finance Officer (Purchase Ledger) in Workington. This role includes processing supplier invoices, managing supplier accounts, and supporting month-end procedures. Candidates should have experience in finance roles and strong IT skills, particularly in Excel and SAGE 50. The position is temporary for 4 months, offering 25 flexible hours per week in the office only. Responsibilities also include ensuring compliance with financial controls and maintaining accurate records.

Qualifications

• Experience in a finance or purchase ledger role.
• Strong attention to detail and high levels of accuracy.
• Good understanding of payment procedures and VAT rules.
• Ability to prioritise workload and meet deadlines.
• Effective communication skills.

Responsibilities

• Process supplier invoices and credit notes accurately.
• Manage supplier accounts and resolve discrepancies.
• Prepare supplier payment runs and manage related queries.
• Assist with month-end close procedures and reporting.
• Ensure compliance with financial controls and policies.

Skills

Attention to detail

Invoice processing

Effective communication

Strong IT skills

Customer-focused approach

Education

AAT qualification (or working towards)

Tools

SAGE 50

Excel

Job description

Finance Officer (Purchase Ledger)

Location: Workington - IN OFFICE ONLY

Salary: 27,201 - 28,777 (dependent on experience)

Contract: Temporary (4 months)

Hours: 25 hours per week (flexible between 9:00am and 4:00pm)

Job Purpose

The Finance Officer (Purchase Ledger) is responsible for the timely, accurate, and efficient processing of supplier invoices, credit notes, and payments in accordance with the organisation's financial procedures. The post-holder will maintain accurate purchase ledger records, support month-end processes, and deliver high-quality customer service to suppliers and internal colleagues.

Key Responsibilities

1. Invoice Processing
   Receive, review, and process supplier invoices and credit notes.
   Match invoices to purchase orders and delivery notes where applicable.
   Ensure correct coding, VAT treatment, and authorisation.
   Resolve invoice discrepancies by liaising with managers, budget holders, and suppliers.
2. Supplier Account Management
   Maintain accurate and up-to-date supplier details.
   Reconcile supplier statements and address outstanding issues.
   Monitor and manage the purchase ledger mailbox, responding promptly to queries.
3. Payment Processing
   Prepare weekly and monthly supplier payment runs.
   Issue remittances and manage related queries.
   Support the Finance Manager with BACS preparation and documentation.
4. Month-End and Reporting
   Assist with accruals and month-end close procedures.
   Prepare reports and summaries for the Finance team.
   Support audit requirements by providing documentation and information.
5. Systems and Compliance
   Ensure adherence to financial controls, policies, and procedures.
   Maintain accurate digital records in line with data protection requirements.
   Contribute to improvements in purchase ledger systems and processes.
6. Communication and Support
   Build and maintain positive relationships with suppliers and internal colleagues.
   Provide support to Finance colleagues with general administrative and financial tasks.
   Help deliver a professional, customer-focused Finance function.

Person Specification

Essential

• Experience in a finance or purchase ledger role.
• Strong attention to detail and high levels of accuracy.
• Good understanding of invoice processing, VAT rules, and payment procedures.
• Strong IT skills, including finance systems and Excel.
• Ability to prioritise workload, manage deadlines, and work efficiently.
• Effective communication skills and a customer-focused approach.

Desirable

• Experience using SAGE 50.
• AAT qualification (or working towards).
• Experience within the third sector, care sector, or similar environment.

Values and Behaviours

• Professional, reliable, and trustworthy.
• Committed to confidentiality and data protection.
• A positive team player with a proactive approach to problem-solving.
• Upholds organisational values and supports continuous improvement.

How to Apply

Please call (phone number removed) for further information and email your CV to .

Adecco Group UK & Ireland is an Equal Opportunities Employer.