Finance Assistant

Caddy Group Limited; Ditton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A recruitment firm based in Ditton seeks a Finance Assistant to manage the day-to-day finance operations, including payroll and billing. The role demands high attention to detail, strong analytical skills, and proficiency in Excel and finance systems. Key responsibilities include validating timesheets, processing payments, generating invoices, and ensuring data accuracy. Ideal candidates have experience in credit control or payroll, and are studying or have completed AAT qualifications. This position plays a crucial role in maintaining financial integrity and operational efficiency.

Qualifications

• Experience in credit control, payroll, or finance administration (recruitment background desirable).
• Excellent attention to detail and data accuracy.
• Strong numerical and analytical capability.
• Organised and able to manage multiple weekly deadlines.

Responsibilities

• Collate and validate weekly timesheets.
• Process PAYE and umbrella contractor payments.
• Generate client invoices and remittances.
• Cross-check invoice data and resolve billing queries.
• Audit live placements for pay vs charge accuracy.
• Support with the issue of statements and aged debtor reports.
• Chase overdue debts and resolve disputes.
• Perform bank reconciliation and client remittance posting.
• Monitor client credit ratings and limits.
• Ensure CRM and payroll data accuracy.

Skills

Credit control

Payroll administration

Data accuracy

Analytical capability

Organisational skills

Excel proficiency

Communication skills

Problem-solving skills

Education

AAT level 2 or 3

Tools

CRM systems

Payroll systems

Job description

Finance Assistant

The Finance Assistant is a key operational role responsible for delivering all day-to-day transactional finance activity across payroll, billing and credit control. Operating at the centre of the pay-and bill cycle, the role ensures that every financial process, from timesheet validation to client invoicing - is accurate, timely, and fully aligned with contractual and regulatory standards. This position is fundamental to maintaining the financial integrity of our high-volume recruitment operation and ensuring reliable weekly payroll for all temporary workers.

Close coordination with consultants, clients, and external payroll partners is a daily requirement, ensuring smooth resolution of billing queries and maintaining positive relationships throughout the supply chain.

The Finance Assistant also plays an active role in continuous improvement - identifying inefficiencies, supporting process automation, and helping strengthen internal controls. As part of a lean and high-performing support team, the position requires a balance of precision and pace: ensuring the financial engine of the business runs smoothly every week while contributing to ongoing development of scalable, best-practice finance operations.

Key Responsibilities

• Collate and validate weekly timesheets
• Process PAYE and umbrella contractor payments
• Generate client invoices and remittances
• Cross-check invoice data and resolve billing queries
• Audit live placements for pay vs charge accuracy
• Support with the Issue of statements and aged debtor reports
• Chase overdue debts and resolve disputes
• Perform bank reconciliation and client remittance posting
• Monitor client credit ratings and limits
• Ensure CRM and payroll data accuracy

Skills, Qualities & Qualifications

• Experience in credit control, payroll or finance administration (recruitment background desirable)
• Excellent attention to detail and data accuracy
• Strong numerical and analytical capability
• Organised and able to manage multiple weekly deadlines
• Proficient in Excel and experienced in CRM/payroll systems
• Strong communication and problem-solving skills
• Currently studying/recently completed AAT level 2 or 3