Festival Coordinator

Creative Scotland; City of Edinburgh; Hybrid; GBP 27,000; Part time

Job summary

A prominent arts organization is seeking a Festival Coordinator to join their team from November 2025 to July 2026. The role involves supporting festival programming, liaising with artists, and ensuring event compliance. The ideal candidate will have strong administrative skills and the ability to thrive in a dynamic environment. This temporary role offers a competitive salary and a mix of part-time and full-time hours leading up to the event.

Benefits

22.7 days holiday

Company pension scheme

Time off in lieu for additional hours

Qualifications

• Great communication and interpersonal skills.
• Experience in event coordination is beneficial.
• Flexibility to adapt to changing situations.

Responsibilities

• Support the festival programming and marketing teams.
• Liaise with artists to fulfill contractual obligations.
• Produce performance schedules and itineraries.

Skills

Dynamic and proactive administration

Team collaboration

Ability to work in a fast-paced environment

Job description

Overview

We are looking for a Festival Coordinator to join us from November 2025 to end of July 2026 to support the team to deliver the 2025 Edinburgh Jazz & Blues Festival. We are seeking a dynamic and proactive administrator with an enthusiasm for live events. You will be able to work well as part of a team as well as being self-motivated and stimulated by working in a fast paced, ever-changing environment.

Responsibilities

• Support the festival programming and marketing teams
• Liaise with artists to fulfil contractual obligations including travel, hotels, backline, immigration, catering etc within budget parameters
• Produce performance schedules and supplementary information and artists itineraries
• Ensure event compliance and safeguarding
• Liaise with venues, ensuring contractual obligations are fulfilled and confirming logistics
• Assist with recruitment, briefing and management of the festival team
• Maintain EJBF’s equipment inventory
• On the night logistics management of EJBF’s Community Orchestra
• Any other duties as required by the Executive Producer

Reporting to the Executive Producer, this role will assist in the planning, implementation and evaluation of our festival and related activities.

Job Details

• November and December 2025: Part-time (20 hours per week)
• January to end July 2026: Full-time, Monday to Friday, 10am–6pm (40 hours per week)

At various times, you will be required to work outwith these hours. EJBF provides time off in lieu (TOIL) for any additional hours worked.

Location: EJBF’s office in Leith/remote working as agreed. During our events work will take place on location

Payment: £26,208 per annum pro rata

You would be entitled to 22.7 days holiday (including public holidays) to be taken before July and be added to the Company’s pension scheme

Contract type: PAYE/Temporary

Deadline

The deadline is Tuesday 30 September 2025 at 17:00.