Facilities Coordinator

Alvarez & Marsal; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Coordinator to lead a dedicated team in managing office facilities. This role is pivotal in ensuring the smooth operation of the workplace, requiring exceptional organizational skills and a passion for client service. The ideal candidate will have relevant experience in a professional services environment and a solid understanding of facility management systems. You will be responsible for liaising with vendors, conducting inspections, and maintaining records while providing excellent service to staff and clients alike. Join a dynamic team and contribute to a thriving work environment.

Qualifications

• Experience in managing office facilities and maintenance.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Manage and maintain office facilities, ensuring high standards.
• Liaise with vendors for repairs and maintenance tasks.
• Coordinate office supplies and respond to employee requests.

Skills

Facility Management

Time Management

Client Service

HVAC Systems Knowledge

Electrical and Plumbing Knowledge

Education

Relevant Experience in Professional Services

Tools

Facilities Management Portal

Job description

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Please note that this is an in-office role, working Monday to Friday from 9am to 6pm (40 hours week)

About A&M

Alvarez & Marsal (A&M) is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With over 10,000 professionals based in 70+ locations across Europe, Middle East, the Cayman Islands, North America and Asia, our firm excels in problem solving and value creation. Drawing on a strong operational heritage and hands-on-approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

Overview of the Role

We are looking for an experienced Facilities Coordinator to lead and manage a small facilities team who are responsible for all onsite office facilities. Acting as an ambassador for the Facilities Team, providing exceptional service to staff and clients. This role requires flexibility, energy and ability to multi-task.

The Facilities Coordinator will monitor facility maintenance, repairs and office works. Liaise with vendors including working closely with the on-site building Maintenance team.

Responsibilities

• Management and maintenance of the office facilities - liaising with on-site Maintenance team.
• Serve as the main point of contact for the team’s more complex technical queries.
• Managing the Facilities Management portal ensuring that tasks are logged, actioned and resolved.
• Conduct regular inspections of the office to ensure meeting rooms and communal spaces are well-maintained.
• Liaise with vendors and service providers for repairs and maintenance.
• Coordinating office supplies, equipment and furniture needs.
• Respond to employee requests and resolve facility-related issues promptly.
• Maintain records of maintenance activities and inventory.
• Working closely with Front of House team to arrange office spaces and prepare conference rooms for meetings.
• Assisting with internal events.
• Ad hoc assistance with various office management tasks and provide cover during absences.

Requirements

• Relevant experience, preferably in a professional services environment.
• Ability to work independently and as part of a team.
• Working knowledge of HVAC systems desirable.
• Working knowledge of commercial building systems, electrical and plumbing.
• Strong time management, organisation, and prioritisation skills.
• An obvious passion for client service.
• Willingness to be as flexible as possible when work is required outside of established business hours.
• Ability to manage a diverse workload with shifting priorities.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Customer Service

• Industries

  Business Consulting and Services and Professional Services

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