Facilities Assistant

Womble Bond Dickinson; Leeds; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading law firm in Leeds is seeking a Facilities Assistant to help maintain a productive office environment. This role involves processing mail, supporting fee earners with administrative tasks, and ensuring smooth operations of the office. The ideal candidate will have previous office experience and proficiency in Microsoft packages. Strong communication abilities and a proactive attitude are essential for success in this socially interactive team environment.

Qualifications

• Previous office-based experience required.
• Ability to work on own initiative and to deadlines.
• Experience working in a fast-paced environment.

Responsibilities

• Process all mail (incoming and outgoing).
• Support with administrative tasks like archiving and scanning.
• Assist in day-to-day office running including maintenance requests.

Skills

Excellent communication skills

Customer service skills

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Overview

We're looking for a Facilities Assistant to join our Leeds office.

Responsibilities

Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the Leeds office, the team ensures we have a great office environment to work in and all the facilities we need to be successful. You'll work closely with our Facilities Manager and our Facilities Assistants to provide crucial support to the whole office.

The Facilities Assistant role requires someone who is resourceful and organised. Being a law firm we generate a lot of documents so you\'ll be required to deal with post room requests from our Lawyers and Support staff as well as external providers of postal and logistics services. You\'ll need to be able to work to deadlines and enjoy interacting with lots of different people.

Essentially the role will involve processing all mail (incoming and outgoing), as well as printing emails and other large documents. There is some complex equipment – but don\'t worry we\'ll give you all the training you need.

As part of your role you\'ll also support fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks etc.

You\'ll also assist the team with general duties involving the day to day running of the office from stationery orders and maintenance requests through to running errands and health and safety issues.

Qualifications

The role requires someone with previous office based experience and knowledge of IT packages including Microsoft Word, Excel and Outlook. You\'ll need to be able to multi-task but still maintain attention to detail. You\'ll be a motivated pro-active team player with excellent communication skills. You\'ll have a flexible approach and be consistently helpful.

You must also be able to work on your own initiative and have the ability to work to deadlines. We\'re looking for enthusiastic individuals who love working as part of a team; this is a really social role interacting with lots of different people – this is where your great customer services skills come in.

To be successful in this role, you\'ll have as a minimum :

• Experience managing multiple workloads simultaneously
• Excellent IT skills with experience of Microsoft packages
• Experience working in a fast paced environment