Facilities Administrator

Randstad Construction and Property; Croydon; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading property business in Croydon is looking for a Facilities Administrator to ensure a well-maintained and functional environment for employees and visitors. This office-based role requires strong administrative skills and the ability to manage various operational tasks independently. Responsibilities include vendor coordination, inventory management, safety compliance, and record maintenance. The ideal candidate will exhibit professionalism, multitasking capabilities, and proficiency in Microsoft Office. A diverse and equal opportunity employer, the company welcomes applications from all backgrounds.

Qualifications

• Strong background in a professional administrative role.
• Ability to work independently and identify needs, taking necessary steps to resolve issues.
• Solid understanding of how a professional office functions.

Responsibilities

• Maintain a safe and well-maintained environment for all employees.
• Manage inventory levels for office supplies and oversee mailroom operations.
• Assist in maintaining health and safety standards with regular inspections.

Skills

High-level administrative skills

Strong multitasking skills

Proficiency in Microsoft Office Suite

Job description

Facilities Administrator - West Croydon - Leading Property Business

We are seeking a Facilities Administrator to join our team in West Croydon. This is an essential office-based role designed for a proactive professional who possesses a strong grasp of office operations and the ability to work autonomously to keep the department running smoothly.

The Role

As the Facilities Administrator, you are the backbone of the department's efficiency. You will be responsible for ensuring a safe, functional, and well-maintained environment for all employees and visitors. This role requires a candidate who anticipates operational needs and manages a diverse range of tasks with initiative and independence.

Key Responsibilities

• Maintenance & Vendor Coordination: Take ownership of scheduling routine upkeep, including electrical, plumbing, security systems, and canteen facilities.
• Office Logistics & Supply Chain: Monitor and manage inventory levels for office supplies and equipment. You will also oversee the full mailroom cycle—handling incoming/outgoing post, franking, and courier coordination for the building.
• Compliance & Safety: Assist in maintaining health and safety standards. This includes conducting regular inspections, addressing issues promptly, and coordinating First Aid training for staff.
• Record & Archive Management: Maintain meticulous digital records of maintenance logs, vendor contracts, and safety inspections. You will also manage the retrieval and collection of archived files.
• Fleet & Space Support: Assist with the management of company pool cars and help coordinate office moves or space planning as required.

Person Specification

• High-level administrative skills combined with practical judgment.
• Strong background in a professional administrative role.
• Solid understanding of how a professional office functions.
• Ability to work independently and identify needs, taking necessary steps to resolve issues.
• Strong multitasking skills and high level of accuracy.
• Proficiency in Microsoft Office Suite.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.