Executive Support Officer

CRA Group Recruitment And Payroll Ltd; Hatching Green; On-site; GBP 30,000 - 40,000; Full time

Job summary

A local authority organization in Hatching Green is seeking an Executive Support Officer to provide high-level personal assistant and administrative support. The role involves managing complex diaries and coordinating meetings for the Police and Crime Commissioner in a fast-paced environment. A successful candidate will demonstrate exceptional organisational skills and professionalism. This position requires the ability to handle sensitive information and maintain effective working relationships with senior stakeholders.

Qualifications

• Experience supporting senior leaders in a high-profile environment.
• Demonstrable ability to manage complex diaries and competing priorities.
• Experience handling confidential and sensitive information.

Responsibilities

• Provide comprehensive PA and executive support to the Commissioner.
• Manage complex and conflicting diaries, prioritizing appointments.
• Act as a key contact for senior stakeholders.

Skills

Proven experience as a PA

Strong organisational skills

Excellent written and verbal communication

Ability to work independently

Confident use of Microsoft Office

Job description

Job Description

3 months contract with a Local Authority

Job Summary :

• The Executive Support Officer (Admin & Clerical) will provide high-level personal assistant and administrative support within the Office of the Police and Crime Commissioner (OPCC) for Hertfordshire.
• This is a trusted, fast-paced role supporting the Police and Crime Commissioner and senior stakeholders in the effective delivery of day-to-day business.
• The post holder will be responsible for managing complex diaries, coordinating meetings, handling sensitive information, and supporting multiple workstreams in a high-profile public sector environment.
• The role requires exceptional organisational skills, professionalism, discretion, and the ability to work proactively with minimal supervision.

Key Duties / Accountabilities (Sample) :

• Provide comprehensive PA and executive support to the Police and Crime Commissioner and senior OPCC staff.
• Manage complex and conflicting diaries, prioritising appointments and coordinating meetings effectively.
• Arrange meetings, prepare agendas, collate papers, take accurate notes and follow up on actions.
• Act as a key point of contact for internal and external senior stakeholders, including police officers, local authorities and partner organisations.
• Handle sensitive and confidential information in line with data protection and governance requirements.
• Support multiple workstreams simultaneously, ensuring deadlines are met in a fast-paced environment.
• Draft correspondence, emails and reports to a high professional standard.
• Maintain accurate records and filing systems (electronic and manual).
• Support office processes, administration and workflow management.
• Adapt quickly to new systems, procedures and priorities as required.
• Ensure compliance with OPCC policies, procedures and confidentiality agreements.

Skills / Experience :

• Proven experience working as a PA, Executive Assistant or Senior Administrator.
• Experience supporting senior leaders or working in a high-profile or politically sensitive environment.
• Demonstrable experience managing complex diaries and competing priorities.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion and integrity.
• Ability to build effective working relationships with senior stakeholders.
• Confident use of Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to work independently, proactively and under pressure.
• Experience handling confidential and sensitive information.
• Strong attention to detail and accuracy.
• Adaptable and quick to learn new systems and processes.

Additional Information :

• The closing date : 05 / 01 / 2025.
• 37 hours per week.
• Location : 13 Vaughan Road, Harpenden, Hertfordshire.

Requirements

• Proven experience working as a PA, Executive Assistant or Senior Administrator. • Experience supporting senior leaders or working in a high-profile or politically sensitive environment. • Demonstrable experience managing complex diaries and competing priorities. • Strong organisational and time management skills. • Excellent written and verbal communication skills. • High level of professionalism, discretion and integrity. • Ability to build effective working relationships with senior stakeholders. • Confident use of Microsoft Office (Outlook, Word, Excel, Teams). • Ability to work independently, proactively and under pressure. • Experience handling confidential and sensitive information. • Strong attention to detail and accuracy. • Adaptable and quick to learn new systems and processes.