Executive- Showroom Accounts

Minister Hi-Tech Park Ltd.; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technology company in the United Kingdom is looking for an individual responsible for overseeing daily operations in showrooms. Key tasks include ensuring complete and accurate financial postings, verifying installment payments, and maintaining compliance with internal policies. The ideal candidate should have strong communication skills and attention to detail to effectively manage showroom activities and address any discrepancies. This role directly influences showroom performance and customer satisfaction.

Qualifications

• Ability to verify and obtain approvals for showroom activities.
• Strong communication skills to inform showroom managers and customers.
• Attention to detail for daily postings and expense verification.

Responsibilities

• Ensure 100% completion of daily showroom postings.
• Check daily expenses and obtain necessary approvals.
• Verify correctness of installment-based sales and payments.

Job description

1. To properly check and, where necessary, obtain appropriate approval from the concerned authority for all showroom-related written / mail / message / verbal instructions and activities (such as: updating discount offers on retail sales, approving posted CR in ERP, approving posted sales in ERP, posted sales in the online portal, wholesale sales, pre-audit of discounts for corporate sales, adjusting gift vouchers, cash voucher reconciliation, preparing necessary JV and checking ledgers, preserving and verifying all documents related to employee discounts, and completing all work in ERP accordingly).
2. To ensure that each showroom completes 100% of their daily postings (ERP and Online).
3. To check all daily expenses incurred by showrooms (expenses posted daily in ERP or supported by cash memos/receipts). If required, to collect approval requests from the showroom and arrange necessary approval from the appropriate authority.
4. To communicate with all customers for whom sales are made on daily installments from the showroom and ensure that installment-based sales are 100% verified. In case of any issues or fraudulent sales, to take necessary action against the concerned showroom manager/in‑charge with management approval. To ensure customers make monthly installment payments as per schedule, and if a customer fails to pay as per schedule, to inform them about the facilities they will be deprived of and the difficulties they may face.
5. To inform the showroom manager/in‑charge daily (via email, WhatsApp message, or phone call) about how much installment card money is supposed to be received from each showroom. To follow up the next day on how many cards’ payments have been received and how many have not, and discuss the matter with the showroom manager/in‑charge.
6. If the number of installment collections in any showroom continuously decreases as per the schedule, to take necessary steps in accordance with company policy with management approval.
7. To check the daily general ledger of each showroom and, if there is any problem or discrepancy, to correct it after proper verification.
8. To verify whether collection, installment collection, and bank deposit reports are correct as per daily sales of the showroom. To collect payment numbers of bank deposits posted in ERP and match them with bank statements, and ensure that daily bank deposit reports are submitted to the head office/accounts department on a daily basis, keeping proper supporting files.
9. To verify and complete transfer‑related work (transfer of goods from one showroom to another) based on the recommendation of the concerned DM / AGM / DGM.
10. To complete all relevant ERP postings related to Showroom Distributor Penalty within the 5th of every month, and to complete all relevant ERP postings related to P&L within the 10th of every month.
11. To follow up daily whether showrooms are posting Interest on Stock to the GL report in ERP. If not done, to ensure it is completed.
12. To follow up whether all showroom activities are being carried out in 100% compliance with the 11.5 policy issued by management. If not, to take necessary actions against the concerned showroom manager/in‑charge with management approval.
13. To ensure that all necessary showroom documents (price stickers, installment sale‑related documents, all sales memos, offer‑related documents, and any other relevant materials) are properly sent to the showroom, and to ensure that any office circular related to the showroom is sent and implemented correctly.
14. To properly complete any task assigned by management.