Executive Personal Assistant

NHS; Guildford; On-site; GBP 32,000 - 40,000; Full time

Job summary

A healthcare organization in Guildford is seeking a motivated Executive PA to support Executive Directors. You will be responsible for managing their diaries, providing highly confidential administrative support, and ensuring effective communication within the team. Candidates should possess significant PA experience at the Director level and demonstrated advanced secretarial skills. This permanent full-time position offers a competitive salary and opportunities for professional growth within a supportive environment.

Benefits

Comprehensive health and wellbeing program

Professional development opportunities

Qualifications

• Significant PA/Secretarial Experience at Director level.
• Shorthand or some form of note taking is an advantage.
• Minimum typing speed of 35 WPM.

Responsibilities

• Proactively manage the Directors' diaries and keep them updated.
• Draft responses and handle daily correspondence.
• Monitor and prioritize calls and emails to the Directors.

Skills

Excellent secretarial skills

Good Standard of English

Advanced keyboard skills

Education

Educated to degree level or equivalent by experience

Job description

Job summary

We are looking for a motivated and personable Executive PA to join our team. The postholder will support delivery of the highest standards of personal assistance to Executive Directors, ensuring that they are able to make the most effective use of their time.

They will provide comprehensive support to two to three Executive Directors, manage the organisation of key Executive meetings, and support the PA Team overall to ensure efficient and effective running of the Trust's management.

The postholder is expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in close collaboration with other members of the Executive PA Team, the Executive Assistant to the Chair and CEO, Executive Directors, other key stakeholders within the Trust, and partnership organisations.

Please note interviews for this role will be held on the 14th/15th January 2026.

Main duties of the job

• Keep abreast of all issues being dealt with by the Directors to be able to deal effectively with enquiries and progress work on own initiative.
• Establish and maintain good working relationships with all Executive team, consultants, senior managers, and all members of staff. Communicate on behalf of the Directors sensitive staff related issues.
• Proactively manage the Directors' diaries, ensuring they are kept up to date and papers are provided for meetings.
• Provide an efficient and confidential secretarial/ administrative support service to senior members of the Directorate as required.
• Deal with daily correspondence, drafting responses as appropriate. Ensure fast and accurate typing of all correspondence and reports.
• Monitor, field and prioritise telephone calls and emails to the Directors and PA team shared mailbox, ensuring that any enquiries or complaints from members of the public, hospital staff and outside bodies are dealt with in a professional, reassuring, sensitive and confidential manner.
• Establish and maintain appropriate filing systems and databases, ensuring timely and accurate filing.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Details

Date posted: 19 December 2025

Pay scheme: Agenda for change

Band: Band 5

Salary: £32,602 to £39,686 a year per annum pro rata including high cost area supplement

Contract: Permanent

Working pattern: Full-time

Reference number: 384-RD-PA-B5

Job locations: Royal Surrey, Egerton Road, Guildford, GU2 7XX

Job responsibilities

This is a full-time role with Monday-Friday working hours. The postholder may be required to work unsocial hours on an occasional basis in order to support the overall functioning of the Team.

This role is based at the Royal Surrey County Hospital (Guildford hospital site). The postholder may be required to work at alternative locations on occasion to support the work of Executive Directors. Some level of hybrid working may be considered in line with the Trusts flexible working policy.

If you wish to have an informal chat and learn more about this role please contactAli Ashworth, Associate Director of Corporate Governance ([e-mail]).

Person Specification

Qualifications (Essential)

• Educated to degree level or equivalent by experience
• Good Standard of English

Knowledge and Experience (Essential)

• Significant PA/Secretarial Experience at Director level
• Excellent secretarial skills. Shorthand or some form of note taking an advantage. Minimum typing speed 35 WPM - advanced keyboard skills.

Desirable

• Previous experience in the NHS
• Previous Supervisory experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Royal Surrey NHS Foundation Trust

Address: Royal Surrey, Egerton Road, Guildford, GU2 7XX

Employer's website: https://www.royalsurrey.nhs.uk/