Executive Office Coordinator

Matillion; Manchester; On-site; GBP 24,000 - 36,000; Full time

Job summary

A leading data integration platform in Manchester is seeking an organized individual to provide administrative support to the CEO and the office. Key responsibilities include managing travel arrangements, coordinating events, and assisting with departmental planning. Ideal candidates will demonstrate proficiency with tools like G-suite and possess strong communication skills. The role requires attention to detail and flexibility to work across time zones. Competitive salaries range from £24,000 to £36,000 based on experience.

Benefits

Company Equity

30 days holiday + bank holidays

5 days paid volunteering leave

Health insurance

Life Insurance

Pension

Access to mental health support

Qualifications

• High proficiency with G-suite, Google Workspace, and/or MS Office.
• Ability to build professional relationships with stakeholders.
• Proven ability to coordinate and manage small events.

Responsibilities

• Provide daily administrative and logistical support.
• Manage business travel arrangements for the CEO.
• Coordinate small-to-medium sized events in the office.

Skills

G-suite

Google Workspace

MS Office

Attention to detail

Flexibility

Job description

Ready to shape the future of data?

Matillion is the intelligent data integration platform.

We're changing how the world works with data – and we need driven, curious people who think big and move fast.

We built the Data Productivity Cloud to supercharge data productivity, and now we’re shaping the future of data engineering with Maia – our AI-powered virtual data engineers that help teams design, build, and manage data pipelines at unmatched speed.

Join #TeamGreen, where the mission comes first, collaboration drives us forward, and everyone pulls in the same direction to make a dent in the universe bigger than ourselves.

What will you be doing?

• Provide daily administrative and logistical support to the running of the Manchester office.
• Manage all aspects of business travel arrangements and expenses for the CEO.
• Deputise for the Senior EA to the CEO as required, handling priority tasks in their absence.
• Coordinate and execute small-to-medium sized events within the Manchester office, in collaboration with the Senior Office Manager and wider EA team.
• Assist with departmental planning and calendar management, coordinating closely with the Office Manager and wider EA team to drive these to completion.
• Establish strong professional and collaborative relationships, both with internal and external stakeholders.
• Conduct small-scale projects from time to time to support the Office of the CEO.
• Support with other adhoc tasks as and when required.

What are we looking for?

• High proficient with G- suite, Google Workspace and/or MS office.
• Demonstrated ability to build professional and collaborative relationships with stakeholders at all levels.
• Proven ability to coordinate and manage small events.
• A high level of attention to detail and accuracy in all tasks.
• Ability to effectively prioritise and manage several competing tasks and deadlines simultaneously.
• Proven ability to take ownership of tasks and drive them through to completion.
• Exceptional understanding of the need for discretion and confidentiality at all times.
• Flexibility to work across global time zones and outside of standard core hours when required.

At Matillion, we are committed to providing competitive salaries in line with market standards. Our estimated compensation range for this position is £24,000 - £36,000, but the final salary will be based on your relevant skills, experience and qualifications demonstrated in the hiring process.

Personal Capabilities

• Collaborative working – actively seeks input from others, shares information willingly and contributes positively, understanding that success is shared.
• Communicating effectively – conveys information clearly and professionally, both verbally and in writing, adapting style and approach to suit different audiences.
• Problem solving – consistently applies logic and critical thinking to identify causes to issues, then develop and implement proactive, effective solutions quickly and efficiently.
• Attention to detail – ensuring accuracy and completeness in every task, recognising that small errors can have significant consequences.
• Efficient and diligent – utilising resources and time wisely to achieve optimal results.
• Innovative – always looking for ways to improve existing processes and introduce creative solutions to drive efficiency and effectiveness.
• Resilient – maintains composure and productivity when faced with pressure, change, unexpected obstacles or setbacks, viewing them as opportunities to adapt and learn.

Benefits

• Company Equity
• 30 days holiday + bank holidays
• 5 days paid volunteering leave
• Health insurance
• Life Insurance
• Pension
• Access to mental health support

More about Matillion

Thousands of enterprises including Cisco, London Stock Exchange Group, EDF and Slack trust Matillion for a wide range of use cases from insights and operational analytics, to data science, machine learning and AI. We are a truly global workforce, dual headquartered in Manchester, UK and Denver, Colorado, with expanding offices in Hyderabad, India, along with valuable remote colleagues around the world.

We are keen to hear from prospective Matillioners, so even if you don't feel you match all the criteria please apply and a member of our Talent Acquisition team will be in touch. Alternatively, if you're interested in Matillion but don't see a suitable role, please email [e-mail].

Find out more about life on #TeamGreen here.

Matillion is an equal opportunity employer. We celebrate diversity and we are committed to creating an inclusive environment for all of our team. Matillion prohibits discrimination and harassment of any type. Matillion does not discriminate on the basis of race, colour, religion, age, sex, national origin, disability status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by law.