Executive Assistant | York and Scarborough Teaching Hospitals NHS Foundation Trust

York Teaching Hospital NHS Foundation Trust; York and North Yorkshire; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading healthcare provider in York is seeking an Executive Assistant to support the Chief Operating Officer. This role involves managing complex diaries, coordinating meetings, and providing administrative support in a busy environment. Candidates must have experience at Director level and advanced IT proficiency. The Trust offers a range of benefits including NHS pension, generous holiday allowance, and personal development opportunities.

Benefits

NHS Pension Scheme

27 days holiday rising to 33 days

Relocation package

Confidential Employee Assistance Programme

Learning and development opportunities

Qualifications

• Experience of complex diary management at Director or Senior level.
• Strong secretarial and administrative skills with advanced IT proficiency.
• Ability to work in a busy environment and support executive level priorities.

Responsibilities

• Provide secretarial and administrative support to the Chief Operating Officer.
• Manage complex diaries and coordinate papers, actions, and meetings.
• Interface with Trust staff and external organisations.

Skills

Diary management

Secretarial skills

IT proficiency

Job description

Overview

If you're a talented Executive Assistant with a passion for making a difference in a busy and fast paced environment, this is an opportunity to join us. The Executive Team is responsible for the running of the hospital, and the Executive Assistant is a key position to support the Executives to deliver their duties on a day-to-day basis. The post holder will hold the position of Executive Assistant to the Chief Operating Officer within the Chief Executive’s Office to provide comprehensive and efficient secretarial and administrative support. This role interfaces on a regular basis with the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals. Experience of complex diary management at Director or Senior level is essential and will be discussed in depth at interview stage.

If you are currently employed by the Trust and you wish to apply for this role on a secondment basis, please seek permission from your current line manager before applying for the post.

Responsibilities

• Provide comprehensive and efficient secretarial and administrative support to the Chief Operating Officer and related Executive Directors.
• Manage complex diaries and coordinate papers, actions and meetings across the Executive Team.
• Administer databases and use IT packages at an advanced level (Word, Excel, Outlook, Teams, PowerPoint).
• Take minutes up to Senior Management Team level and support coordination of papers and actions as required.
• Collaborate with the Corporate Services Team and work with the Corporate Governance Manager and Associate Director of Corporate Governance to manage workloads in support of Executive Directors’ portfolios.
• Interface with a wide range of Trust staff and external organisations/individuals on a regular basis.

Qualifications and requirements

• Experience of complex diary management at Director or Senior level (essential).
• Strong secretarial and administrative skills with advanced IT proficiency (Word, Excel, Outlook, Teams, PowerPoint).
• Ability to work in a busy environment and support executive level priorities.

Benefits

• Access to the NHS Pension Scheme, with benefits on retirement, including a lump sum and pension for dependants.
• 27 days holiday rising to 33 days (depending on NHS Trust service).
• Relocation package of up to 30% of salary (capped at £18k) for hard-to-fill positions requiring relocation.
• Paid and unpaid leave options for emergency and planned leave.
• Confidential Employee Assistance Programme (24/7) for personal, work, family, and relationship issues.
• NHS Car Lease and Cycle to Work schemes.
• Learning and development opportunities and staff benefits including discounts with various providers.
• Additional information available on the Trust’s Staff Benefits pages.

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by our values: we are kind; we are open; we pursue excellence. We welcome applications from everyone and work with Staff Networks (Race Equality, LGBTQ+, Disability and Carers) to increase diversity. If you need accessibility accommodations, please contact [e-mail]. We will consider requests for flexible working from the start of employment where possible and encourage you to discuss any requirements with the recruiting manager in this advert.

Other

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This advert closes on Tuesday 7 Oct 2025