Executive Assistant to the Dean - London, NW1 4SA

London Business School; Oxford; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

A prestigious business institution in Oxford seeks an experienced Executive Assistant to support the Dean. The role involves managing schedules, organising trips, and coordinating stakeholder communications. Candidates must have C-suite experience, excellent planning skills, and a keen eye for detail. This position offers generous leave, a pension plan, and professional development opportunities in a hybrid working environment.

Benefits

27 days annual leave

14.5% employer pension contribution

Free onsite gym and swimming pool

Professional development

Enhanced cycle-to-work scheme

Wellbeing support

5 days paid emergency leave

Qualifications

• Experience in supporting C-level executives.
• Proven organisational and planning skills.
• Strong grammar and attention to detail.

Responsibilities

• Manage the Dean's schedule and priorities.
• Plan and organise overseas trips for the Dean.
• Coordinate briefings and logistics for events.
• Act as a key contact for internal and external stakeholders.
• Support the Dean with urgent tasks.

Skills

C suite EA experience

Planning and organisational ability

Excellent communication skills

Attention to detail

Stakeholder management

Ability to work under pressure

Diplomatic and assertive

Intellectually curious

Job description

Are you an experienced Executive Assistant with exceptional organisational skills? We are looking to appoint a professional, proactive, and personable Executive Assistant (EA) to the Dean of London Business School. The EA provides high-quality, comprehensive support to the Dean in his role as the School's Chief Executive Officer, managing the Dean's schedule, correspondence, meetings, travel and external engagements, ensuring he is fully prepared for all commitments. This role leads the two‑person Dean's Office and includes line management of the Executive Assistant in the Dean's Office. The postholder represents the Dean's Office professionally, exercising sound judgment, discretion and strong stakeholder management at all times.

Responsibilities

• Organisation and management of the Dean's schedule in line with the immediate and longer‑term priorities of the School
• Planning and organisation of all aspects of overseas trips made by the Dean
• Co-ordination of relevant briefings, information and logistics in a timely and efficient manner for all meetings, events and overseas travel
• Projection of a positive, professional image for the Dean's Office, acting as a key point of contact for internal and external stakeholders
• Provision of support for the Dean in managing multiple and often urgent tasks in a timely manner, flagging priorities and following up as necessary
• Proofreading correspondence to be issued by the Dean to ensure that it conforms to the School's brand and style guidelines

Qualifications

• C suite EA experience
• First‑class planning and organisational ability
• Excellent oral and written communication skills
• Meticulous attention to detail and a highly developed grammatical knowledge
• Highly developed relationship building and stakeholder management skills
• Capable of working under pressure and with minimal supervision
• Diplomatic but assertive when required
• Intellectually curious and a keen learner

Benefits

• Generous annual leave of 27 days plus extra between Christmas and New Year
• Generous pension package, 14.5% employer contribution (in return for employee enrolment and contribution)
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle‑to‑work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days paid emergency leave for staff who have caring responsibilities for a family member, dependent or friend who is ill

All enjoyed in a Smart (hybrid) Working environment so we're looking forward to discussing how, where and when you might work best to deliver in your new role.