Executive Assistant to Site Director

st georges nhs trust; Carshalton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading NHS trust in the UK seeks an Executive Assistant to provide high-quality administrative support to the Chief Operating Officer. Responsibilities include managing the director’s diary and emails, preparing meeting agendas, and financial management. The ideal candidate has strong experience in administrative roles, excellent communication skills, and can handle sensitive information with professionalism. This role offers flexible working arrangements.

Benefits

Flexible working arrangements

Qualifications

• Strong experience in administrative support to senior executives.
• Ability to handle complex and sensitive information.
• Proficient in managing multiple priorities effectively.

Responsibilities

• Manage the Site Director's diary and emails efficiently.
• Prepare agendas and take minutes for meetings.
• Support in financial management and processing expenses.

Skills

Diary management

Email management

Project tracking

Confidentiality

Collaboration

Job description

The post holder will provide high quality, proactive and professional administrative support to the Chief Operating Officer at Epsom and St Helier, supporting them to undertake their functions efficiently and effectively. This will include the provision of first‑class diary management support, e‑mail management, arranging and ensuring effective preparation for meetings, and financial management. The post holder will be responsible for ensuring that the Director’s priorities and key actions are driven forward, communicating these effectively to the wider senior leadership, and providing an interface to staff at all levels across the Group.

Understand the Site Director’s ways of working and priorities over the short, medium and long term, handle complex and sensitive information, provide bespoke and flexible support as new priorities emerge, representing these effectively to internal and external stakeholders where appropriate.

Responsibilities

• Proactively manage the Site Director’s diary, prioritising as appropriate to ensure their time is used most efficiently.
• Manage the Site Director’s e‑mails, highlighting issues that require immediate attention, responding to requests, and tracking progress on incoming and outgoing e‑mails.
• Create and maintain project and action trackers, updating the Site Director on progress against key projects and driving them forward with the relevant teams.
• Support the Site Director in preparing agendas for formal and informal meetings, taking high‑quality minutes, and following up actions from meetings as required.
• Provide effective cover for other Executive Assistants to Site Directors and, where necessary, deputise for the Executive Assistant to the Managing Director.
• Work collaboratively with Executive Assistants at Site and Group level to ensure the Executive support team operates effectively.
• Raise requisitions and purchase orders and receipts against them, using Group financial management systems and processes.
• Process expenses on behalf of the Site Directors, using relevant Trust systems and processes.
• Develop effective administrative systems and processes on behalf of the Site Director to maintain high standards.
• Support the Site Director with staffing systems, recording sickness/annual leave and recruitment, and highlighting any issues arising.
• Manage office stock, stationery and other orders; arrange travel and accommodation as required.
• Maintain the highest standards of confidentiality, especially when dealing with sensitive information, including information relating to patients and/or staff.

St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary’s Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).

After years of collaboration, our two Trusts became a hospital group in 2021. While remaining as two separate Trusts, being a hospital group will help us to collaborate more closely on research, and the development, education and training of our 17,000‑strong workforce.

At GESH we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.

This advert closes on Monday 19 Jan 2026.