Executive Assistant to Senior MD & MD

Office Angels; City Of London; On-site; GBP 65,000 - 70,000; Full time

Job summary

A global investment management firm seeks an experienced Executive Assistant to support the Senior Managing Director and Managing Director. The ideal candidate should have at least 8 years of experience, demonstrating exceptional organizational skills and proficiency in MS Office tools. This full-time position is based in Mayfair and offers a competitive salary between £65,000 and £70,000, alongside opportunities for professional development in the finance industry.

Benefits

Competitive salary and benefits package

Opportunities for professional development

Supportive work environment

Qualifications

• A minimum of 8 years in similar roles, demonstrating a proven track record of excellence.
• Proficiency in MS Word, Outlook, Excel, and Teams is essential.
• Strong verbal and written communication skills, with a professional and polite demeanor.

Responsibilities

• Manage diaries for the Senior MD and MD, scheduling meetings efficiently.
• Book travel arrangements online via Concur and organize transport.
• Liaise with staff and clients, ensuring smooth information flow.
• Organize meetings and appointments, providing logistical support.
• Print, bind, and prepare documents while maintaining systems.
• Submit expenses promptly and accurately.
• Cover reception when needed, ensuring a welcoming environment.

Skills

Organizational skills

Communication Skills

Discretion & Confidentiality

Team Player

Cyber Awareness

Tools

MS Word

Outlook

Excel

Teams

Job description

Job Title: Executive Assistant to Senior MD & MD

Advertised by West End branch

Location: Mayfair

Contract Type: Permanent

Working Pattern: Full Time (Monday to Friday) - fully office based

Hours: 09.00 - 18.00

Company: Global Investment Management firm

Salary: 65,000 - 70,000

Are you a dynamic and proactive Executive Assistant with a flair for organisation and a passion for supporting top executives? If so, we have an exciting opportunity for you to join our client in the finance industry! We are looking for an experienced Executive Assistant to provide exceptional support to the Senior Managing Director and Managing Director of this Global Investment Management Firm

Why Join Us?

• Be part of a vibrant team in a fast-paced finance environment!
• Enjoy a role that offers variety and challenge.
• Contribute to the success of two key leaders in the organization!

Key Responsibilities:

• Manage Diaries: Keep the Senior MD and MD's calendars up to date, scheduling meetings and appointments efficiently.
• Travel Coordination: Book travel arrangements online via Concur and organize transport as needed.
• Communication Hub: Liaise with staff and clients, ensuring smooth information flow and maintaining professional interactions.
• Meetings & Events: organize meetings and appointments, providing logistical support to ensure everything runs seamlessly.
• Administrative Duties: Print, bind, and prepare documents while implementing and maintaining administrative systems.
• Expense Management: Submit expenses promptly and accurately.
• Reception Duties: Cover reception when needed, ensuring a welcoming environment.
• 24/7 Availability: Be on call to support the executives, with sensible hours.
• Errand Running: Assist with errands to support the team as necessary.

What We're Looking For:

• Experience: A minimum of 8 years in similar roles, demonstrating a proven track record of excellence.
• IT Skills: Proficiency in MS Word, Outlook, Excel, and Teams is essential.
• Communication Skills: Strong verbal and written communication skills, with a professional and polite demeanor.
• Discretion & Confidentiality: You must handle sensitive information with the utmost discretion.
• Team Player: Ability to work collaboratively, contributing positively to the team dynamic.
• Cyber Awareness: Diligent in the use of IT, with a keen awareness of cybersecurity best practices, especially against phishing and social engineering attacks.

What's In It For You?

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the finance sector.
• A supportive work environment that values your contributions.

Apply Now!

Send your CV and a brief cover letter outlining your relevant experience to (url removed) Don't miss out on this fantastic opportunity to work with our client in the finance industry!

Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in shaping the future of finance!