Executive Assistant to COO & MD (12m FTC)

Kortext; Bournemouth; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading educational technology firm is seeking an Executive Assistant to provide high-level support to the COO and MD. This role involves managing complex diaries, preparing reports and presentations, and handling sensitive information with discretion. The ideal candidate will possess strong organizational skills and previous experience in a similar position. The job is office-based in Bournemouth and is for a fixed-term contract of 12 months covering maternity leave.

Qualifications

• Experience as an Executive Assistant providing high-level support.
• Ability to manage complex diaries and scheduling.
• Strong organizational and communication skills.

Responsibilities

• Manage COO and MD's schedule, ensuring all priorities are met.
• Prepare reports and presentations for leadership.
• Coordinate travel and meeting arrangements.

Skills

High-level EA support

Diary management

Report preparation

Minute-taking

Confidentiality

Project ownership

Event coordination

Job description

Executive Assistant to COO & MD (12m FTC)

Executive Assistant to COO & MD (12m FTC)

Location: Office Based in Bournemouth

Working hours: Monday – Thursday, 20-25hrs per week (please discuss alternative working patterns with us if needed)

Contract: 12 month Fixed-Term Contract (maternity cover)

Expected start date: 3rd February 2026

Key responsibilities

• Provide high-level EA and business support to our COO & UK MD
• Manage a complex and busy diary, including scheduling meetings and coordinating priorities
• Prepare reports and presentations for the COO and wider leadership team
• Attend meetings and take minutes when required, ensuring actions are followed up promptly
• Arrange travel and accommodation for the COO and visiting colleagues as needed
• Liaise with central teams on HR, Finance, Training, and Health & Safety matters
• Coordinate and maintain contracts, and manage company signatures and documentation
• Support and assist with tender submissions, ensuring all paperwork is completed within deadlines
• Handle sensitive and confidential information with professionalism and discretionAct as the main office contact for sister companies reporting to the COO
• Take ownership of projects, tasks, and research assigned by the COO
• Act as line manager to the Office Manager, including conducting 121s, reviews, approving holiday requests and supporting general queries
• Plan and coordinate internal events and staff gatherings.
• Be the main contact for company hospitality and entertainment arrangements

Please view the attached job description for full details.