Executive Assistant to CEO to £47,500 ( immediate)

NEW MEDIA CONCEPT SP. z o.o.; City Of London; Hybrid; GBP 40,000 - 48,000; Full time

Job summary

A well-established charitable organisation is seeking an experienced Executive Assistant to support the CEO on an 11-month contract. This hybrid role involves managing communications, diary coordination, and records maintenance. The ideal candidate will have a minimum of 3 years' experience in executive support, proficiency in Microsoft Office, and strong interpersonal skills. Competitive salary up to £47,500 with 33 days annual leave.

Qualifications

• Minimum of 3 years' experience in a similar executive support role.
• Experience in minute-taking and preparing formal documents.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Organise and support Board, Court and Committee meetings.
• Maintain governance and HR records.
• Coordinate the CEO's diary and manage correspondence.

Skills

Communication

Time Management

Interpersonal Skills

Attention to Detail

Microsoft Office Proficiency

Job description

Executive Assistant to the CEO – 11-Month Contract (Hybrid)

Location: Tower Hill, London – minimum 2 days onsite per week, including Tuesdays.

Hours: 08:45 – 17:00

Salary: to £47,500 (33 days annual leave plus bank holidays)

Our client, a well-established charitable organisation based near Tower Hill, is seeking a highly motivated and experienced Executive Assistant to provide high-level support to the CEO on an 11-month contract. This hybrid role requires a minimum of two days per week onsite, one of which must be a Tuesday. The remaining days can be worked remotely, depending on the needs of the role.

As the first point of contact for the CEO's office, you will play a pivotal role in a wide range of activities including communications, governance, HR, complex diary management, and coordination of special projects. You will work closely with senior stakeholders such as VIPs, Royalty, Lords, and government ministers—so a high level of professionalism, discretion, and diplomacy is essential. This is a varied and dynamic role within a collaborative and cohesive team environment.

Key Responsibilities

• Organise and support Board, Court and Committee meetings, including preparing papers and taking minutes.
• Maintain governance and HR records, including staff personal files.
• Coordinate the CEO's diary, booking meetings, rooms, travel and accommodation.
• Manage the CEO's inbox and correspondence, drafting and preparing reports, letters, and emails.
• Represent the CEO at meetings when required.
• Maintain effective filing systems and databases.
• Communicate daily with internal teams and external stakeholders, including VIPs.

About You

• Available to start work immediately
• Minimum of 3 years' experience in a similar executive support role
• Experience in minute-taking and preparing formal documents
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and confident using databases
• Outstanding time management and interpersonal skills
• Superb attention to detail
• Comfortable acting as the first point of contact for senior-level communications
• Demonstrable experience in a busy office environment

Salary will be based on experience.

Loved Success is acting as an Employment Business in relation to this vacancy.

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