Executive Assistant To CEO

Procurement Group; London; Hybrid; GBP 20,000 - 28,000; Part time

Job summary

A specialist cost consultancy is seeking a proactive Executive Assistant to the CEO to manage key workflows and ensure project continuity while the CEO focuses on scaling the business. This part-time position allows for a week on/week off schedule and requires strong organisational and communication skills. The ideal candidate has experience in a similar role and thrives in a fast-paced, hands-on environment.

Benefits

Autonomy in the role

Flexible working hours

Satisfaction from impactful work

Qualifications

• 5 years current experience in a similar role.
• Experience in a small business environment.
• Ability to manage multiple tasks with autonomy.

Responsibilities

• Own the CEO's workflow: calendar and inbox management.
• Ensure follow-up on meeting actions and outcomes.
• Prepare reports and spreadsheets for meetings.
• Manage contracts and internal documents.
• Be the point of contact for suppliers and stakeholders.

Skills

Organisational skills

Problem-solving

Communication

Time management

Job description

Overview

Job Title: Executive Assistant to CEO

Location: London, EC4R 1AP

Salary: £40,000 - £55,000 per annum pro rata (actual annual salary £20,000 - £27,500 per annum)

Job Type: Permanent, Part-Time (1 week on/1 week off), 5 Day Week with Tuesday, Wednesday & Thursday in office and Monday and Friday working from home

About the role

We\'re looking for a proactive, highly organised Executive Assistant to be the CEO\'s strategic right hand. This is not your typical support role - you\'ll be an integral part of running and scaling the business, driving clarity and execution every step of the way.

Are You the Kind of Person Who...

• Brings calm to chaos, loves creating structure, and spots problems before others realise they exist.
• Keeps multiple plates spinning while improving how they spin.
• Thrives on autonomy, clarity, and solving real problems without fluff.

What We\'re Looking For

We\'re not after a traditional PA. You\'re a strategic operator who partners with the CEO to run the business better, smarter, faster. You\'re exceptionally organised, detail-focused yet big-picture aware, and confident working solo, managing up, and collaborating across clients, suppliers, and team.

About Us

We\'re The Procurement Group - a specialist cost consultancy. Small team. Big responsibility. Zero fluff. For 20+ years we\'ve helped clients control costs intelligently. Now we\'re scaling, both in the UK and internationally. You\'ll be the person who keeps the business flowing while the founder focuses on scaling - a critical, hands-on role with real impact.

Responsibilities

• Own the CEO\'s workflow - calendar, inbox, task priorities.
• Ensure meeting actions (yours and theirs) are followed up and executed.
• Keep projects moving: report progress, blockers, and what\'s next.
• Manage contracts, savings schedules, renewals, and internal documents.
• Prepare spreadsheets, agendas, and reports for client/internal meetings.
• Be the point of contact for suppliers and key stakeholders.
• Learn, document, and refine our processes, proactively improving how we work.
• Be in the office 3 days a week, working side-by-side with the CEO.

Working in a micro business

• You\'ll see the impact of your work every day - we all muck in.
• You\'ll shape how we scale by improving how we work.
• You\'ll build systems that make growth sustainable, working closely with decision-makers.

Benefits / What You\'ll Love

• Enjoy variety, autonomy, and responsibility.
• Get satisfaction from making things run smoothly.
• Want your work to matter and your voice to count.
• Appreciate a week-on / week-off rhythm for real balance.

Candidate Fit

• You Might Struggle If You...
• Need constant direction or hand-holding.
• Prefer a corporate structure with separate departments.
• Don\'t enjoy fast-paced, hands-on environments.

Next Steps

To apply, email us with the subject line: \"Exec. Assistant Application - I\'m Your Strategic Right Hand\". Include:

• Why this role fits you like a glove.
• One example of how you\'ve proactively taken work off a CEO\'s or Director\'s plate.
• How you stay on top of both daily tasks and longer-term goals (give an example).
• Attach your CV and include:
• Your availability to start / notice period?
• Any travel commitments in the next 12 months?
• Your current salary?
• Do you have 5 years current experience in a similar role?
• How long you\'ve worked in a business of fewer than 10 employees?
• Are you clear that this is a job share working 1 week on/1 week off?
• Are you clear that the salary is pro-rata and therefore actual annual salary is £20K-£27.5K?
• Your commute time to EC4R 1AP

Important: We\'ll only consider applications that follow this process. DO NOT ring us; we\'ll contact you if we want to progress your application.

Important Bits

• This is a Part-Time (1 week on/1 week off) role. The week on will be a 5 Day Week with Tuesday, Wednesday & Thursday in office and Monday and Friday working from home.
• You must have the right to work in the UK - no visa sponsorship available.
• Please click on the APPLY button to send your CV and Cover Letter for this role.
• Candidates with experience of; PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, may also be considered for this role