Executive Assistant to CEO

Love Success; City Of London; Hybrid; GBP 35,000 - 48,000; Full time

Job summary

A well-established charitable organisation near Tower Hill is seeking an experienced Executive Assistant to support the CEO for an 11-month contract. This hybrid role requires a minimum of two days onsite per week, including Tuesdays. The successful candidate will manage communications, governance, HR, and complex diary management. Prior experience in an executive support role and proficiency in Microsoft Office are essential.

Benefits

33 days annual leave plus bank holidays

Qualifications

• Minimum of 3 years’ experience in a similar executive support role.
• Experience in minute-taking and preparing formal documents.
• Comfortable acting as the first point of contact for communications.

Responsibilities

• Organise and support Board, Court and Committee meetings.
• Maintain governance and HR records.
• Coordinate the CEO’s diary and manage inbox correspondence.

Skills

Time management

Interpersonal skills

Attention to detail

Minute-taking

Microsoft Office proficiency

Job description

Executive Assistant to the CEO

Location: Tower Hill – Minimum 2 days onsite per week (Tuesdays essential)

Hours: 08.45 – 17.00

Salary: to £47,500 ( 33 days annual leave plus bank holidays)

Executive Assistant to CEO – 11-Month Contract (Hybrid)

Location: Tower Hill, London (minimum 2 days onsite per week, including Tuesdays)

Our client, a well-established charitable organisation based near Tower Hill, is seeking a highly motivated and experienced Executive Assistant to provide high-level support to the CEO for an 11-month period/ contract.

This hybrid role requires a minimum of two days per week onsite, one of which must be a Tuesday. The remaining days can be worked remotely, depending on the needs of the role.

As the first point of contact for the CEO’s office, you will play a pivotal role in a wide range of activities including communications, governance, HR, complex diary management, and coordination of special projects. You will work closely with senior stakeholders—such as VIPs, Royalty, Lords, and government ministers—so a high level of professionalism, discretion, and diplomacy is essential. This is a varied and dynamic role within a collaborative and cohesive team environment.

Key Responsibilities

• Organise and support Board, Court and Committee meetings, including preparing papers and taking minutes.
• Maintain governance and HR records, including staff personal files.
• Coordinate the CEO’s diary, booking meetings, rooms, travel and accommodation.
• Manage the CEO’s inbox and correspondence, drafting and preparing reports, letters, and emails.
• Represent the CEO at meetings when required.
• Maintain effective filing systems and databases.
• Communicate daily with internal teams and external stakeholders, including VIPs.

About You

• Available to start immediately ( within 1 week)
• Minimum of 3 years’ experience in a similar executive support role
• Experience in minute-taking and preparing formal documents
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and confident using databases
• Outstanding time management and interpersonal skills
• Superb attention to details
• Comfortable acting as the first point of contact for senior-level communications
• Demonstrable experience in a busy office environment

Salary will be based on experience