Executive Assistant, Real Assets - 12 month Fixed Term Contract

Macquarie Bank Limited; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global financial services group in London is seeking an experienced Executive Assistant for a 12-month contract. The role requires strong organizational skills and calendar management experience, along with the ability to handle complex travel arrangements and administrative tasks. Candidates should have at least 5 years of experience in a fast-paced environment. This position offers a hybrid working model with both office and remote work options.

Qualifications

• 5 years work experience as an EA supporting senior directors in a fast-paced office.
• Strong ability to manage calendars across different time zones.
• Excellent judgement and discretion on confidential matters.

Responsibilities

• Manage calendar and scheduling for executives.
• Coordinate complex travel arrangements efficiently.
• Process purchase orders and manage expense claims.

Skills

Calendar management

Organizational skills

Outlook proficiency

Attention to detail

Decision-making

Tools

MS Word

MS Excel

MS PowerPoint

Coupa

Concur

Job description

Executive Assistant, Real Assets - 12 month Fixed Term Contract

Join our Macquarie Asset Management (MAM) Real Assets Infrastructure division. This is a fast-paced role requiring a positive, confident and proactive approach for someone who can work productively in a pressurised environment. This is a hybrid London based role and requires a 3 days office working requirement.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone contributes ideas and drives outcomes.

What role will you play?

We are seeking a highly organised and proactive Executive Assistant to join our team. The ideal candidate will have extensive experience in calendar management, including booking meetings, resolving scheduling conflicts, and arranging rooms and catering. You will be responsible for coordinating complex travel arrangements, such as flights, hotels, transportation, and visas, ensuring all details are confirmed and managed efficiently. Additionally, you will handle processing purchase orders and invoices through Coupa, as well as managing monthly expense claims via Concur to meet strict deadlines. The role also involves producing and coordinating meeting documents, including printing, binding, and scanning, along with providing general administrative support such as organising large-scale events for the department and the team. You will also provide ad hoc team support for other Executive Assistants as required.

What you offer

• 5 years work experience as an EA supporting senior directors and a team within a fast-paced office environment.
• Strong Outlook experience and ability to manage several calendars, working across different time zones.
• Good working knowledge of MS Word, MS Excel, MS PowerPoint and strong MS Outlook experience.
• Excellent attention to detail and organisational skills.
• Ability to balance conflicting priorities and make decisions accordingly.
• Proactive and enthusiastic attitude, with the ability to anticipate needs of team members and take action as necessary.
• Good judgement and discretion on confidential matters.
• Strong team player with the ability to work as part of a team.

We love hearing from anyone inspired to build a better future with us. If you’re excited about the role or working at Macquarie, we encourage you to apply.

Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We’re trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. We aim to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.