Executive Assistant / Project Manager

Red Anchor Recruitment Limited; City Of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A recruitment agency in London is looking for an Executive Assistant / Project Manager to lead multiple projects and manage client relations. The ideal candidate will be proactive with excellent communication skills and a knack for problem-solving. Responsibilities include managing timelines, preparing reports, and maintaining client information. This role requires strong organizational abilities and the handling of confidential information.

Qualifications

• Proactive and intelligent with a high level of emotional intelligence.
• Ability to manage multiple projects simultaneously.
• Thrives in a fast-paced environment.

Responsibilities

• Lead projects from start to finish.
• Manage timelines and ensure deadlines are met.
• Handle stakeholder management internally and externally.
• Prepare client reports and proposals.

Skills

Project management

Excellent communication skills

Problem-solving

Organizational skills

Ability to handle confidential information

IT skills

Job description

Executive Assistant / Project Manager

Our client currently has a new opening for a Executive Assistant / Project Manager to come and board and play a key role in the organisation. This is a real lynch pin role and will require someone who is proactive, intelligent, has a high level of EQ and is crucial to the success of the business.

Key responsibilities

• Lead projects through from start to finish.
• Management of timelines, ensuring deadlines are met.
• Stakeholder management both internally and externally.
• Main point of contact for clients.
• Set up and arranging meetings.
• Handling ever changing diaries.
• Awareness of status of each project.
• Working very closely with Director and Team preparing client reports.
• Preparing expenses and processing.
• Client invoice preparation.
• General admin and housekeeping.
• Keeping database updated with client information.
• Preparation of proposals and documents – proof‑reading and formatting.
• Working closely with BD and Marketing Dept. regarding marketing and events.
• Creating mailing lists and keeping them updated.

The Ideal Candidate

• Able to handle multiple projects at any time.
• Highly organised and focussed.
• Driven and able to push through projects from start to finish.
• Thrive in a fast paced environment.
• Proactive and being ahead of the game as well as being a real problem solver.
• Excellent communication and listening skills.
• Business awareness with the ability to handle highly confidential information.
• Real team player with a muck in attitude.
• Ability to make good judgement decisions.
• Excellent IT skills with the ability to pick up things quickly.

Red Anchor Recruitment is an equal opportunities agency.