Executive Assistant – Personal and Family (Personal Team)

Cross Resourcing; City of Edinburgh; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading law firm in Edinburgh is seeking an experienced Legal Executive Assistant to support senior stakeholders by managing diaries, coordinating meetings, and handling communications. The ideal candidate should have proven experience as a Personal or Executive Assistant and excellent communication skills. Responsibilities include document preparation, client liaison, and more. The role offers a competitive salary and benefits like Life Assurance and Dental Insurance, ensuring a supportive work environment.

Benefits

Competitive salary

Life Assurance

Income Protection

Dental Insurance

Health Cash Plan

Health Assessment

Qualifications

• Proven experience as a Personal or Executive Assistant, ideally within Private Client.
• Able to handle pressure and meet tight deadlines.
• Confident engaging with stakeholders at all levels.

Responsibilities

• Manage diaries and coordinate meetings.
• Handling new client enquiries and maintaining accurate records.
• Supporting lawyers and paralegals with case management.

Skills

Proven experience as a Personal or Executive Assistant

Excellent communication skills

Adaptable to changing workflows

Exceptional organisational and multitasking abilities

Proficient in Microsoft Word, Outlook, Excel, and PowerPoint

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Aderant

DMS

BigHand

Job description

We are recruiting on behalf of our client a leading law firm in Edinburgh for an experienced Legal Executive Assistant

This role supports senior stakeholders by managing diaries, coordinating meetings, managing confidential communications, and ensuring smooth day-to-day operations.

What you’ll do:

• Diary and email management, including meeting coordination and document preparation
• Handling new client enquiries and maintaining accurate records
• Supporting lawyers and paralegals with case management, billing, and document handling
• Liaising with clients and third parties professionally via email, phone, and in person
• Preparing letters of engagement, expense claims, and invoices
• Assisting with marketing, business development, and internal systems updates
• Organising travel, accommodation, and seminar materials
• Providing cover and support across the team during absences and holidays

What You’ll Need:

• Proven experience as a Personal or Executive Assistant, ideally within Private Client
• Able to deal with pressure/meets tight deadlines
• Excellent communication skills; confident engaging with stakeholders at all levels
• Adaptable to changing workflows/varying hours
• Uses initiative and works independently to improve efficiency and support fee earners
• Exceptional organisational and multitasking abilities
• Proficient in Microsoft Word (track changes/mail merge), Outlook (diary/tasks), Excel, and PowerPoint, with a willingness to enhance IT skills
• Familiarity with Aderant, DMS, and BigHand would be advantageous

What You’ll Receive:

• Competitive salary
• Life Assurance (option to increase)
• Spouse Life Assurance
• Income Protection
• Critical Illness
• Dental Insurance
• Health Cash Plan
• Health Assessment

What’s Next?

For more information, contact Susan or apply via the link below.

Equal Opportunities Statement

Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief, and age.