Executive Assistant PA

QBE; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading insurance company based in London is seeking an Executive Assistant for a 6-month fixed term contract to provide high-level support to two Executive Directors. This role involves managing diaries, organising meetings, and assisting with sensitive communications. Previous experience in a similar role, strong IT skills, and excellent interpersonal skills are essential. The position offers a dynamic work environment and the opportunity to support top executives.

Qualifications

• Previous experience in a PA / EA / Secretarial role, ideally in an Insurance or Financial services setting.
• Strong IT skills, particularly in Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and prioritization skills.

Responsibilities

• Assist in organising and prioritising the workload of two Directors.
• Organise meetings, including venue booking and catering.
• Manage travel itineraries for the Senior Leader.

Skills

Diary management

Invoicing

Communication skills

Organizational skills

Attention to detail

Tools

Word

Excel

PowerPoint

Outlook

Job description

Primary Details

Time Type: Full time

Worker Type: Employee

Executive Assistant / PA

Fenchurch Street London

6-month fixed term contract

We have an exciting opportunity for an Executive Assistant to provide high level secretarial support to two of our Executive Directors. The role is fixed term for 6 months to cover maternity leave.

Your new role

• Assist in organising and prioritising the workload of two Directors Jon and Anna and their direct reports.
• Organise internal and external meetings, book venues and plan for equipment and catering to ensure successful meeting outcomes.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organise travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritise and annotate incoming information and communications, triaging e-directing or referring as appropriate.
• Support the Senior Leader in managing and responding to approval requests ensuring alignment with internal policies.

About you

• Previous experience in a PA / EA / Secretarial role ideally in an Insurance or Financial services setting
• Diary management and invoicing experience
• Good IT skills (Word / Excel / PowerPoint / Outlook)
• Strong organisational and prioritisation skills
• Strong interpersonal and communication skills (face to face, telephone, written)
• Accuracy, precision and attention to detail

Application

To submit your application click Apply and follow the step by step process.

Equal Employment Opportunity

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.