Executive Assistant – Audit

BNY MELLON; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading global financial services company in Greater London seeks a Senior Assistant to provide secretarial and administrative support to the Audit Department. The ideal candidate will have extensive experience in diary management and document preparation with proficient MS Office skills. This role offers competitive compensation and a culture that emphasizes employee growth and well-being.

Benefits

Competitive compensation

Generous paid leaves

Wellbeing programs

Qualifications

• Proven experience in a senior assistant role with diary management.
• Advanced knowledge of MS Office packages including Word, PowerPoint, and Excel.
• Proficiency in administrative and secretarial duties.

Responsibilities

• Provide professional secretarial and administrative support to the Audit Department.
• Manage diary conflicts and ensure efficient client interactions.
• Assist in creating documents, tracking actions, and preparing meeting agendas.

Skills

Diary management

MS Office proficiency

Organizational skills

Communication

Job description

At BNY, our culture allows us to run our company better and enables employees’s growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

Core Responsibilities

• Provide a high level of professional secretarial and administration support to the Audit Department.
• Ensure that clients (internal and external) are dealt with efficiently and politely.
• Assist in Audit secretarial tasks, including but not limited to:
  • Creating a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel.
  • Overseeing senior stakeholder engagement, including effective collaboration with other EAs in terms of diary management and maintaining effective stakeholder relationships.
  • Assisting in compiling Management Information (MI) reports, triage and allocate internal client requests, tracking actions and preparing agendas and minutes for internal meetings.
  • Assisting with the production of papers for internal and external use (printing, photocopying, binding and delivery to clients).
  • Dealing with routine correspondence (telephone, written, email) and referring to other staff as appropriate.
  • Travel arrangements, including production of detailed itineraries.

Qualifications

• Previous experience in performing a senior assistant role with proven competence in diary management using Outlook, including ability to proactively manage diary conflicts.
• Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages (Word, PowerPoint, Excel).
• Experience with internal financial and expense management systems and following internal financial and billing processes is desirable.
• Dealing with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups, etc.).
• Prior experience in Audit preferred.
• The candidate should be seen as approachable, helpful, discreet, organised, efficient, capable of working with minimum supervision, able to work to tight deadlines, proactively prioritise tasks, and a collaborative team player.

Our Culture & Benefits

At BNY, our culture speaks for itself, check out the latest BNY news at:

• BNY Newsroom
• BNY LinkedIn

Here’s a few of our recent awards:

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• Most Just Companies, Just Capital and CNBC, 2025

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay‑for‑performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer – Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.