Executive Assistant and Office Manager

Access Creative College; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

An educational organization in Manchester seeks an experienced Executive Assistant & Office Manager to manage office operations and provide executive support to the leadership team. Responsibilities include overseeing facilities, governance record-keeping, and supporting audits. The ideal candidate will possess strong organizational abilities, communicate effectively, and maintain confidentiality. A supportive, diverse workplace is fostered, along with generous benefits including holiday allocation and wellbeing programs.

Benefits

Generous Holiday Allocation

Health Cash Plan

Employee Assistance Programme

Qualifications

• Proven experience in office management or senior administration roles.
• Experience supporting leadership teams as an Executive Assistant.
• Understanding of regulatory and compliance requirements.

Responsibilities

• Manage day-to-day office operations and communications.
• Support board and governance activities including minute-taking.
• Deliver high-quality executive support including diary management.

Skills

Office management experience

Executive Assistant experience

Communication skills

Organizational skills

Tools

Google Workspace

Job description

Overview

Are you an experienced, organised, and proactive professional looking to play a central role in a dynamic and mission-driven organisation? Access Education Group is seeking a confident and capable Executive Assistant & Office Manager to ensure the smooth and professional running of our central office. This is a varied and impactful role that combines office coordination, governance support, and high-level Executive Assistant duties, helping to create a positive, efficient, and welcoming environment for staff, partners, and visitors alike.

About The Role

As Executive Assistant & Office Manager, you’ll be the go-to person for all things administrative, facilities, and operational. You’ll work at the heart of our organisation—managing internal systems, coordinating office logistics, and supporting key governance functions to ensure we remain compliant, effective, and aligned with our quality standards.

You’ll also act as Executive Assistant to our senior leadership team (including the CEO and CFO), managing calendars, meetings, and confidential tasks with professionalism and discretion. This is a fantastic opportunity for someone who thrives on variety, takes initiative, and enjoys working in a fast-paced, purpose-driven environment.

What You’ll Do

• Manage day-to-day office operations, supplies, facilities and communications.
• Provide a professional front-of-house service and be the first point of contact for visitors and enquiries.
• Support board and governance activities - including scheduling, minute-taking, and document tracking.
• Maintain accurate governance records (e.g. meeting minutes, risk registers, policy logs).
• Assist in preparing for audits, inspections, and other quality assurance processes.
• Deliver high-quality executive support, including diary management, document preparation, and meeting coordination.
• Collaborate with internal teams (HR, Finance, Marketing, etc.) to support key projects and events.
• Ensure policy reviews, updates, and compliance tracking are up to date and accessible.

What You Bring

• Proven experience in office management or senior administration roles
• Executive Assistant experience, ideally supporting leadership teams
• Familiarity with governance processes, formal record-keeping, and meeting coordination
• Understanding of regulatory and compliance requirements (e.g. GDPR, audits)
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
• Excellent communication and interpersonal skills
• Experience working with confidential information
• Highly organised, reliable, and adaptable under pressure

Access Education Group is committed to safeguarding and promoting the welfare of young people and adults, and we expect all staff and volunteers to share this commitment. The post is subject to basic Disclosure & Barring Service (DBS) clearance

We are committed to promoting a culture of diversity and inclusivity for all our employees and potential employees. Diversity and open expression are fundamental to creativity. We believe in the diversity of thought, as that’s what helps us help our learners. We therefore welcome applications from all backgrounds.

Benefits

• Generous Holiday Allocation
• Wellbeing Benefits: Health Cash Plan, Doctorline GP Service, Employee Assistance Programme, Access to Counselling and Cycle to Work
• Staff Discounts & Benefits: access to Accolade, our benefits platform, which offers discounts at over 800 retailers
• Paid Leave: Enhanced Maternity, Paternity and Sick pay