Executive Assistant

Reed; York and North Yorkshire; On-site; GBP 35,000 - 45,000; Full time

Job summary

A prominent recruitment agency is seeking an Executive Assistant/Coordinator to support the Chairman of the Board in York. The role involves managing the diary, coordinating travel, and providing administrative support, demonstrating excellent organizational skills and proficiency with digital tools. Candidates should be dynamic thinkers with experience in supporting senior leaders. This full-time role offers benefits like 30 days holiday, enhanced pension schemes, and private medical insurance.

Benefits

30 days holiday (including bank holidays)

Enhanced pension scheme (6% matched contributions)

Occupational sick pay

Bupa Private Medical Insurance

Electric Vehicle salary sacrifice scheme

Cycle to work scheme

Employee Assistance Programme

Life assurance scheme at 6x salary

Qualifications

• Proven experience supporting senior leaders or cross-functional teams.
• Dynamic thinker able to forward think and work with intuition.

Responsibilities

• Take accurate notes, capture actions, and ensure effective follow-up in high-level meetings.
• Arrange and coordinate complex travel plans and itineraries.
• Manage the Chairman’s diary and coordinate meeting logistics.
• Manage personal appointments and handle confidential matters for the Chairman.
• Plan and deliver Board Away Days and strategic events.
• Use AI and digital tools to streamline processes and improve efficiency.
• Build strong relationships as a key point of contact for the Chairman’s office.

Skills

Excellent organisational and time management abilities

Strong interpersonal and communication skills

Proficiency in using digital tools and AI

Tools

Microsoft Office

Teams

SharePoint

Planner

AI tools (e.g., Copilot, ChatGPT)

Job description

Executive Assistant/Coordinator

• Annual Salary: £35,000 - £45,000
• Location: York – very easy commuting links
• Job Type: 37.5 hours a week with Fridays remote working.

I am currently recruiting for a very exciting position for a client I’ve been admiring the growth of for a while. We are currently seeking an Executive Assistant to provide comprehensive support to the Chairman of the Board and the Board team. The successful candidate will manage the Chairman’s diary, prepare for meetings, and coordinate both UK and international travel. This position requires a proactive, resourceful individual who can handle multiple priorities in a fast-paced environment and deliver high‑quality operational and administrative support.

Day‑to‑day of the role:

• Meeting Support: Take accurate notes, capture actions, and ensure effective follow‑up in high‑level meetings. Prepare and distribute agendas and collate supporting materials.
• Travel & Itinerary Management: Arrange and coordinate complex travel plans and itineraries, ensuring all logistics are seamlessly organised.
• Executive Assistant Duties: Manage the Chairman’s diary, coordinate meeting logistics, and handle confidential correspondence with professionalism.
• Personal Assistant Duties: Manage personal appointments and handle confidential matters for the Chairman.
• Event & Away Day Support: Plan and deliver Board Away Days and strategic events, overseeing logistics and ensuring smooth execution.
• AI & Digital Tools: Use AI and digital tools to streamline processes and improve efficiency.
• Stakeholder Liaison: Build strong relationships and act as a key point of contact for the Chairman’s office.

Required Skills & Qualifications:

• Experience: Proven experience supporting senior leaders or cross‑functional teams.
• Skills: Excellent organisational and time management abilities, strong interpersonal and communication skills, and proficiency in using digital tools and AI.
• Knowledge: Proficient in Microsoft Office, Teams, SharePoint, Planner, and familiar with AI tools like Copilot and ChatGPT.
• Personality: Dynamic thinker able to forward think and work with intuition.

Benefits:

• 30 days holiday (including bank holidays), plus additional paid leave over the festive period. Increasing each year you are with the business.
• Enhanced pension scheme – contributions matched at 6%
• Occupational sick pay – full pay for up to 2 months in any rolling 12‑month period.
• Bupa Private Medical Insurance scheme.
• Octopus Electric Vehicle salary sacrifice scheme.
• Cycle to work scheme.
• Employee Assistance Programme (EAP).
• Life assurance scheme at 6x salary.