Executive Assistant

Adecco; United Kingdom; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading recruitment agency in the UK is seeking an experienced Executive Assistant for a temporary role at a higher education institution in Uxbridge. The role involves providing high-level administrative support, managing diaries, and coordinating meetings. The ideal candidate should have a university degree or transferable skills, and experience supporting senior roles and committees. The position offers a pay rate of £18.57 per hour and a hybrid working model after initial campus training.

Qualifications

• Experience providing high-level EA support to a senior role.
• Evidence of relevant professional experience and ongoing development.
• Experience servicing committees and meetings in regulated organizations.

Responsibilities

• Provide executive administrative support to the Executive Dean(s).
• Manage the Executive Dean(s) diary and coordinate meetings.
• Draft letters, prepare presentations, and proofread documents.

Skills

Analytical skills

Interpersonal skills

Problem-solving

Self-management

Education

University undergraduate degree or transferable skills

Tools

CHIME

SharePoint

E-recruiter

Job description

Overview

Role: Executive Assistant (Temporary) | Higher Education client based in Uxbridge

Duration: ASAP until end January 2026

Pay: 18.57 per hour

Location: Uxbridge

Hours: Monday to Friday, 9am–5pm. First 2–3 weeks 100% campus-based; then hybrid (3 days in office, 2 from home).

Responsibilities

• Provide executive administrative support to the Executive Dean(s), acting as the principal point of contact with internal and external stakeholders; respond with sound judgement and initiative.
• Manage the Executive Dean(s) diary proactively and sensitively, coordinating internal and external meetings with diverse stakeholders.
• Support college meetings and committees: prepare agendas, minutes, and papers; ensure papers are provided in advance; maintain the SharePoint committee site for designated committees.
• Ensure Executive Dean(s) have necessary briefings and information; coordinate travel arrangements and itineraries as required.
• Draft letters and emails, collate data, prepare presentations, and proofread/format documents as needed.
• Research and collate information to support the work of the Executive Dean(s).
• Manage projects delegated by the Executive Dean(s), ensuring timely completion.
• Handle HR and Finance tasks, ensuring accurate data in systems and liaising with Central Directorates as appropriate; utilise IT systems including CHIME, SharePoint, E-recruiter.
• Provide college-level support for high-profile events such as away days, VIP visits, and Graduation.
• Use CHIME to raise purchase orders and invoices.

Qualifications and Experience

• University undergraduate degree or demonstrate transferable skills if no degree (analytical, interpersonal, problem-solving, self-management) at an appropriate level.
• Evidence of relevant professional experience and ongoing development.
• Experience providing high-level EA support to a senior role including coordinating work schedules and information flow, diary management, handling confidential and sensitive information, managing high-profile visitors, and progressing work activities within professional guidelines and policy.
• Experience servicing committees and meetings; experience in the Higher Education sector or other regulated/complex organization.

How to apply

If you would like to hear more about this role please apply and we will contact shortlisted candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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