Executive Assistant

Tate Recruitment; Milton Keynes; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A leading recruitment agency is seeking a proactive Executive Assistant to manage the schedule of the Managing Director. This part-time role in Milton Keynes offers hybrid work options. Key responsibilities include calendar management, document editing, travel coordination, and communication handling. Ideal candidates should have prior EA/PA experience, strong organizational skills, and proficiency in Microsoft Office Suite, especially PowerPoint. A professional demeanor with the ability to multitask is essential for success in this dynamic environment.

Qualifications

• Proven EA or PA experience is essential.
• Ability to learn new software and tools quickly.
• Professional demeanor and strong initiative required.

Responsibilities

• Manage the Director’s complex calendar efficiently.
• Create and edit documents, presentations, and reports.
• Coordinate travel arrangements and prepare itineraries.
• Support special projects and research tasks.
• Handle incoming and outgoing communications proficiently.
• Prepare meeting agendas and take minutes.

Skills

Proficient in Microsoft Office Suite

Advanced PowerPoint skills

Excellent organisational abilities

Strong verbal and written communication skills

High level of discretion

Ability to multitask

Tools

Microsoft Office Suite

Job description

Executive Assistant to Managing Director

Part time – 20 hours a week

Milton Keynes, hybrid (2 days WFH)

Permanent

Are you a proactive, detail-driven professional who thrives in a fast-paced environment? We’re looking for an exceptional Executive Assistant to join a globally recognised brand.

You will provide high-level administrative support to the Managing Director. The role requires exceptional communication skills, discretion, and the ability to manage complex schedules and confidential information.

What You’ll Be Doing:

• Calendar Management: Coordinate and manage the Director’s schedule, including meetings, appointments, and travel.
• Document Management: Create, proofread, and edit presentations, documents, and reports. Maintain and organise digital and physical files.
• Project Assistance: Support special projects and initiatives; conduct research and compile data as needed.
• Communication: Handle incoming and outgoing communications, including email correspondence, phone calls, and written materials.
• Travel Coordination: Plan and book domestic and international travel arrangements; prepare detailed itineraries and manage changes as needed.
• Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items.
• Expense Reporting: Prepare and track expense reports and reimbursements in a timely and accurate manner.
• Relationship Management: Serve as a liaison between internal/external stakeholders.

What are we looking for?

• Proficient in Microsoft Office Suite, with Advanced level PowerPoint skills
• Tech-savvy and comfortable learning new software and tools.
• Previous EA/PA experience
• Excellent organisational and time-management abilities.
• Strong verbal and written communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and adapt to changing priorities under pressure.
• Professional demeanour with a strong sense of initiative.
• Positive attitude and team-oriented mindset.
• A calm, can-do attitude with the ability to juggle multiple priorities.