Executive Assistant

Zs Associates; London; On-site; GBP 25,000 - 40,000; Full time

Job summary

An established industry player is seeking an experienced Administrative Assistant to join their London office. In this dynamic role, you'll enhance productivity by managing communications, scheduling, and travel logistics for consulting professionals. Your attention to detail and proactive approach will be key in supporting various administrative processes, ensuring smooth operations within a collaborative environment. This position offers the opportunity to work alongside talented professionals dedicated to delivering impactful solutions. If you thrive in a fast-paced setting and possess superb interpersonal skills, this role is an excellent fit for you.

Qualifications

• 1-3 years of experience as an Administrative/Executive Assistant.
• Fluency in MS Office and familiarity with SAP and Concur.

Responsibilities

• Manage email correspondence and vendor interactions.
• Coordinate travel logistics and prepare documents for proposals.
• Support multiple individuals with scheduling and administrative tasks.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Proactive Self-Starter

Education

A-level Completion

Bachelor's Degree

Tools

MS Office

SAP

Concur

Job description

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, our most valuable asset is our people. Here, you’ll work side-by-side with a collective of thinkers and experts shaping life-changing solutions for patients, caregivers, and consumers worldwide. ZSers drive impact by bringing a client-first mentality to each engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver results across their business. Bring your curiosity for learning, bold ideas, courage, and passion to drive life-changing impact at ZS.

Our most valuable asset is our people.

At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systems—the ones that make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to help our employees cultivate community spaces, access resources, and share their passions.

ZS’s Corporate Enterprise Functions operate the firm’s core internal functions. Our global teams are composed of pragmatic, results-driven people who thrive in challenging environments. Our diverse backgrounds are united by a shared passion for quality customer service and dedication—whether serving clients or supporting fellow ZSers.

Administrative Services provides support to ZS professionals through administrative support, travel planning, catering coordination, and facilities management.

ADMINISTRATIVE ASSISTANT

We seek an experienced administrative professional who is organized, energetic, and possesses superb interpersonal skills for our London, UK office. The Administrative Assistant will perform support functions for several consulting professionals within our European offices.

Responsibilities:

1. Increase managers’ productivity by interacting with vendors and clients, managing email correspondence;
2. Provide scheduling support to multiple individuals, including appointment, calendar, and meeting management;
3. Complete administrative processes such as time and expense reports;
4. Prepare domestic and international travel logistics, including itineraries and visas;
5. Coordinate internal and external meetings, including facility reservations, hotel accommodations, and catering;
6. Prepare and organize documents for client proposals and presentations, including contract tracking, printing, and archiving support materials;
7. Address problems and troubleshoot with internal and external stakeholders;
8. Handle special projects with demanding deadlines;
9. Back-up front desk reception duties, such as answering phones, greeting visitors, and handling deliveries;
10. Work hours are 9:00 am – 5:30 pm.

Qualifications:

1. A-level completion is required; post-secondary education or Bachelor’s degree preferred;
2. At least 1-3 years of relevant experience as an Administrative/Executive Assistant, preferably in a professional services environment;
3. Fluency in MS Office (Word, PowerPoint, Excel, Outlook); familiarity with SAP and Concur is desirable;
4. Strong oral and written communication skills;
5. Professional appearance and demeanor with good judgment and discretion;
6. Attention to detail, dependability, and punctuality;
7. Proactive self-starter capable of managing various tasks and meeting deadlines;
8. Experience working independently and in teams within demanding environments;
9. A sense of humor is appreciated.