Executive Assistant

Lucy Walker Recruitment; Leeds; On-site; GBP 60,000 - 80,000; Full time

Job summary

A property investment firm in Leeds is seeking an experienced Executive Assistant to support its Senior Leadership Team. The role involves managing complex diaries, coordinating high-level meetings, and ensuring discreet handling of sensitive information. Suitable candidates should have over 5 years of experience in similar roles, with outstanding organisational and multitasking skills. Proficiency in Microsoft Office is a must.

Qualifications

• Minimum of 5 years’ experience supporting senior executives in a similar role.
• Experience handling board papers and confidential material.
• Outstanding organisational and multitasking abilities.

Responsibilities

• Provide high-level administrative support to the Senior Leadership Team.
• Manage calls, emails, correspondence with professionalism.
• Coordinate complex diaries and meetings for effective time management.

Skills

Organisational skills

Communication skills

Multitasking

Microsoft Office

Tools

Microsoft Word

Microsoft PowerPoint

Adobe PDF

Job description

A well-established, property investment and development firm in Leeds is seeking an experienced and highly organised Executive Assistant to support its Senior Leadership Team.

This is a fully office based position, and a key role for a professional, proactive individual who excels in managing complex diaries, coordinating high-level meetings, and handling sensitive information with the utmost discretion. The successful candidate will play a central role in ensuring the smooth day-to-day operation of senior stakeholders across a diverse and growing property business.

Key Responsibilities

• Provide high-level administrative and organisational support to members of the Senior Leadership Team.
• Act as the first point of contact for executives, managing calls, emails, correspondence and enquiries with professionalism and discretion.
• Coordinate complex diaries, meetings, and board schedules, ensuring effective time management and prioritisation.
• Arrange travel, accommodation and transport, preparing detailed itineraries where required.
• Prepare and format reports, presentations, correspondence and board documentation to a high standard.
• Compile and manage board packs, agendas and meeting minutes, ensuring accuracy and confidentiality.
• Maintain efficient document management, filing systems and databases.
• Liaise with internal departments and external stakeholders to support effective communication and workflow.
• Organise meetings, events and conferences, handling logistics from planning through to delivery.
• Provide reception and office support as required and undertake additional duties for senior management.

Candidate Profile

Essential Experience & Skills

• Minimum of 5 years’ experience supporting senior executives in a similar role.
• Experience handling board papers, governance documentation and confidential material.
• Outstanding organisational and multitasking abilities.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office (Word, PowerPoint) and Adobe PDF, with confidence learning new systems.

Personal Attributes

• Professional, discreet and highly trustworthy.
• Proactive with strong interpersonal skills.
• Able to work independently and under pressure.
• Confident in anticipating the needs of senior stakeholders.

If you have the relevant experience for this role, please apply and submit your updated CV.

Unfortunately, due to volume we are unable to respond to all applications. If you do not hear back within 7 days you have been unsuccessful.