Executive Assistant

UBT; Hereford; On-site; GBP 34,000 - 36,000; Full time

Job summary

A dynamic growing company in the UK is seeking an experienced Executive Assistant to provide dedicated support to senior leaders. This role requires excellent organisational skills and assertive communication to manage complex schedules, coordinate meetings, and assist with HR tasks. The ideal candidate will be proactive, tech-savvy, and able to maintain professionalism in a fast-paced environment. Join this unique opportunity and contribute to the efficiency of a values-led business.

Benefits

Free lunch and refreshments daily

Free onsite parking

Company pension scheme

Staff discount

No weekends or bank holidays

Private Medical Insurance after 6 months

Access to company bonus scheme after 6 months

Qualifications

• Experienced Executive Assistant with a proactive approach.
• Comfortable managing competing priorities under pressure.
• Detail-focused and trustworthy.

Responsibilities

• Manage complex diaries for senior leaders.
• Prepare and coordinate meetings and events.
• Support onboarding and training of new staff.

Skills

Organisational skills

Communication with senior stakeholders

Proactive and resourceful

Tech-savvy with Microsoft 365

Job description

Salary & Hours

Salary: £34,000 - 36,000 per annum (Negotiable dependent on experience)

Hours: 40 hours per week, Monday to Friday, 08:30 - 17:00 (office-based)

Holiday: 30 days including bank holidays (rising to 33 days after 2 years' service)

Benefits

• Free lunch and refreshments daily
• Free onsite parking
• Company pension scheme
• Staff discount
• No weekends or bank holidays

After 6 months

• Private Medical Insurance
• Access to company bonus scheme

Role Overview

Are you an experienced, confident Executive Assistant who thrives on bringing structure, clarity and momentum to senior leaders? This is a brand-new role created to support a fast-growing, values-led business where organisation, initiative and strong judgement genuinely matter.

The Role

Executive Support

• Manage complex diaries for senior leaders, ensuring smart prioritisation and seamless scheduling
• Organise all meetings for the Managing Director, including agendas, preparation and logistics
• Take accurate, detailed meeting notes and proactively follow up on agreed actions
• Track, chase and maintain momentum on leadership actions and priorities
• Handle Director expenses with accuracy and discretion
• Act as a sounding board and organiser – capturing ideas and turning them into clear actions

Meetings & Communications

• Prepare and coordinate weekly leadership and company-wide meetings
• Ensure clear communication, follow-through and accountability across the business

Events & Team Coordination

• Lead planning and logistics for company events, leadership sessions and team gatherings
• Arrange catering and practical details for key internal events

HR & Training Support

• Coordinate staff training schedules across the business
• Support onboarding and induction to ensure a professional, well‑organised experience for new starters

Requirements

You'll be an experienced EA who knows how to operate confidently at senior level. You're organised to the point of instinct, calm under pressure, and comfortable pushing back when needed.

• Exceptionally organised and detail‑focused
• Proactive, resourceful and action‑driven
• Confident communicating with senior stakeholders
• Comfortable managing competing priorities in a fast‑paced environment
• Discreet, trustworthy and professional
• Tech‑savvy, confident with Microsoft 365 and modern digital tools (including AI)
• Resilient, pragmatic and unafraid to stand your ground

Why Apply

This is a rare opportunity to step into a newly created EA role where you'll have genuine influence, autonomy and visibility. You'll be trusted, valued and relied upon, not just to support, but to improve how things run.